# 2025-02 Castleberry ARDOT Pole-Installation Support Letter On February 11, 2025, Mayor Bart Castleberry signed a City-of-Conway letter to ARDOT supporting the installation of Flock Safety poles in Conway. The letter is the first Conway document on the ARDOT right-of-way permitting track for the Flock procurement and is what Flock Safety needed *"before they can proceed with the DOT for camera installation"* (Chief Harris's framing on 2025-02-04). The document is the formal opening of ARDOT case **941655**. ## Sequence - **2025-02-04 7:52 AM** — Chief Chris Harris emails Felicia Rogers and Shawanna Rodgers: *"Could one of you print the attached letter on the mayor's letterhead and have him sign it, please? Flock Safety needs it before they can proceed with the DOT for camera installation. He signed a similar document in 2023 when we first introduced these cameras."* - **2025-02-11 2:48 PM** — Shawanna Rodgers replies to Harris (cc Rogers): *"Letter is attached. Have an amazing week!"* — attaching the signed `02.11.2025_CPD_Installation Flock Safety Poles.pdf`. The letter is a one-page Mayor's-letterhead document on the same template as the 2023 ALPR support letter ([[2023 Pre-Flock LPR Support Letter to ARDOT]]) — distinct from the Mayor-signed right-of-way *application* that follows on April 3, 2025 (see [[2025-04 Castleberry ARDOT Right-of-Way Application (Case 941655)]]). ## Significance - **The first document on the Mayor's-Office-side ARDOT permitting trail for the Conway PD Flock deployment.** Subsequent documents — the April 3, 2025 right-of-way application, the December 31, 2025 TCD Permit P1948, and the February 9, 2026 Special Permit SP-08-2025-0036 — build on this support letter. - **The 2023 precursor parallel.** Harris's email explicitly notes *"He signed a similar document in 2023 when we first introduced these cameras"* — referring to the 2023-05-15 ALPR letter. The Mayor's-Office paper-routing template is consistent across two years and two LPR vendor relationships (the SkyCop / Genetec pre-Flock pilot and the Flock deployment). - **Five-day turnaround from request to signed return.** The internal workflow (Harris ask Feb 4 → signed return Feb 11) demonstrates the Mayor's-Office routing capacity for this kind of paper-handling task. ## Sources - [[ARDOT Right-of-Way Permitting — Case 941655 and Permit SP-08-2025-0036]] — `Letter.pdf` carries both the Harris ask and the Rodgers reply. ## Cross-references - [[2025-04 Castleberry ARDOT Right-of-Way Application (Case 941655)]] — the next step on the permitting trail. - [[2025-12-31 ARDOT Issues Permit P1948 (14 ALPRs)]] - [[2026-02-09 ARDOT Special Permit SP-08-2025-0036 Issued]] - [[2023 Pre-Flock LPR Support Letter to ARDOT]] — the 2023 precursor letter.