# Mayor's Office (Conway)
The executive office of the [[City of Conway]], headed by Mayor [[Bart Castleberry]]. With the May 22, 2026 ingest of `FOIA-2026-127`, the Mayor's-Office side of the Flock procurement is now substantially documented in the corpus, after the Mayor's Office had been the **systematic absence** in the prior `PD-2026-354` and `PD-2026-477` productions ([[2026-05 Bounce-Scope Diagnostic]]).
## Current staff (2026)
Per (primary public record, [Conway Mayor's Office roster](../../web%20archive/2026-05-18/conwayarkansas.gov/mayor.md)), corroborated by FOIA-2026-127 records:
| Name | Title | City email |
|---|---|---|
| [[Bart Castleberry]] | Mayor | `
[email protected]` |
| [[Felicia Rogers]] (Felicia T. Rogers) | Chief of Staff | `
[email protected]` |
| Adrian Moore | Executive Assistant | `
[email protected]` |
| Bobby M. Kelly III | Communications Coordinator | `
[email protected]` |
| Robbie Alberson | Grant Administrator | `
[email protected]` |
| [[Shawanna Rodgers]] | Community Development Director (and Office of the Mayor staff) | `
[email protected]` |
| [[Tiffany Maddox]] | Procurement Manager (per her email signature; "Purchasing Manager" per the public roster) | `
[email protected]` |
| Troy Rice | Business Services Coordinator | `
[email protected]` |
| John Mattox | Safety / Risk Manager | `
[email protected]` |
| Marco Yanez | Parking Enforcement Officer | `
[email protected]` |
## Roles in this corpus
### Mayor's-Office signoff on the Flock procurement structure (December 30, 2024 – January 2, 2025)
The decisive Mayor's-Office institutional contribution to the Conway PD Flock procurement is now in the record ([[Pre-Council Procurement Coordination Dec 2024 – Jan 2025]]):
- **Procurement Manager [[Tiffany Maddox]] and Chief of Staff [[Felicia Rogers]] approved the asset-forfeiture funding mechanism** twelve days after Chief Harris executed the contract and fifteen before the Council voted, on December 30, 2024.
- **Maddox instructed CPD's Celeste Phillips to strip the words "sole source"** from the Council ordinance text on January 2, 2025 — to avoid the state-level sole-source documentation regime. The Council ratified the laundered language as [[Ordinance O-25-09 — LPR Bid Waiver and Asset Forfeiture Appropriation|O-25-09]].
### Mayor's-Office routing of ARDOT right-of-way permitting (2025-2026)
[[Felicia Rogers]] handled the Mayor's-Office side of the ARDOT permitting trail end-to-end, with [[Shawanna Rodgers]] as the paper-handling assistant: the 2025-02-11 support letter, the 2025-04-03 right-of-way application (Castleberry-signed), the 2026-01 routing of Permit P1948 for Mayor countersignature, and the 2026-02-09 receipt of Special Permit SP-08-2025-0036 ([[ARDOT Right-of-Way Permitting — Case 941655 and Permit SP-08-2025-0036]]). The Mayor's Office is the formal permittee — Conway PD is the operating user.
### Mayor's-Office posture on Flock public reconsideration (April 2026)
The Council Agenda mailbox (`
[email protected]`, operated by the Mayor's Office) on April 27, 2026 declined Brick Harvey's formal request to place the Flock contract on the City Council agenda for public reconsideration, citing the January 14, 2025 vote as dispositive and redirecting substantive questions to the Police Department ([[2026-04 Mayor Office Declines Flock Reconsideration Agenda Request]]).
### Mayor's-Office receipt of Flock-supplied talking points (April 20, 2026)
Lt. Andrew Burningham's request to Flock Customer Success for talking points "for our city council" produced an Emmie Tajik / Engage Success reply that Chief Harris forwarded to Mayor Castleberry within ~5 hours, with the message *"See below."* ([[Flock Talking Points to Mayor's Office April 2026]]).
### Mayor's-Office presence at the O-25-09 Council vote (January 14, 2025)
Mayor Castleberry approved [[Ordinance O-25-09 — LPR Bid Waiver and Asset Forfeiture Appropriation]] after its 8-0 Council passage; he presented item E-3 (the LPR ordinance) at the meeting per the minutes ([[January 14 2025 Conway City Council Meeting]]). Chief of Staff Felicia Rogers authored the *"waive three readings"* memo accompanying the agenda packet.
### The pre-FOIA-2026-127 systematic absence
The [[2026-05 Bounce-Scope Diagnostic]] established that the Conway PD `PD-2026-354` production carried **zero** Mayor's-Office addresses in `From:` / `To:` / `Cc:` / `Bcc:` across all 389 `.msg` files. The 2026-05-19 supplemental FOIA `FOIA-2026-127` was filed directly with the Mayor's Office to reach the Mayor's-Office side of the record. With the May 22, 2026 production ingest, the systematic absence is resolved: the Mayor's Office was actively involved in the procurement throughout, but its records sat outside the CPD-side search that produced `PD-2026-354`.
## Notes
- The Mayor's-Office Flock workflow is **structurally Rogers-centric**. Rogers handles procurement signoff, ARDOT permitting, CPD strategic-report reception, citizen-FOIA routing from the Clerk, internal records-pull operations, and (in the 2023 precursor) the LPR-supportive ARDOT letter. The corpus does not identify another Mayor's-Office position with comparable cross-Flock-portfolio engagement.
- The "Procurement Manager" title (Maddox) versus "Purchasing Manager" (public roster) discrepancy is unresolved; both appear in the public record.