# Pulaski County Grants Administration The County office that processes federal and state grant funding for [[Pulaski County]] government and its departments. On the County's standard Contract Approval Routing form, the Grants Administration signature line is the first internal sign-off — but is *"required only when grant funds are used to pay for the contract."* For the surveillance investigation, Grants Administration appears prominently in the Contract 6228 file family (the federal [[Pulaski County PSN18 Grant Award (Contract 6228)|PSN18 grant]] that funded PCSO's pre-Flock Genetec ALPR system) but is **absent from the Contract 6764 file family** (the [[Pulaski County Flock Safety Term Contract Award (Contract 6764)|Flock procurement]]) — the Flock funding line `3015-0400-3073` is a general-fund account, not grant-funded. ## People - **[[Katie Hargis]]** — Grants Administrator at Pulaski County. Email `[email protected]`. The recipient of the County's Grant Application Approval Request Forms; the day-to-day grant-administration contact between PCSO ([[Shydin Seahorn]], [[Nina Jones]]) and [[Arkansas Department of Finance and Administration — Office of Intergovernmental Services|Arkansas DFA-IGS]] ([[Julie Shelby]], [[Kenya Buffington]]). ## Roles in this corpus - **Processes federal grant applications and continuation/extension paperwork.** The April 2021 [[Pulaski County PSN18 Grant Award (Contract 6228)|PSN18 grant extension]] routing form is structured as a "Grant Application Approval Request Form" — submitted by PCSO's [[Nina Jones]] to Hargis for processing. The form documents the federal grantor ("USDOJ OJP BJA/Arkansas Depart of Finance & Admin."), the grant program, the application due date, and the funds requested (for the extension: $0, a Continuation Grant with no new money). - **Routes Award Documents to Judge Hyde for signature.** Per the COVID-extension correspondence (October 5, 2020), DFA-IGS sent Modified Award Documents to PCSO; PCSO forwarded to County offices including Hargis; Hargis arranged for [[Barry Hyde|Judge Hyde]] to sign in blue ink. - **Maintains the County's grant compliance record.** Federal grants like PSN18 carry extensive compliance conditions — FFATA reporting, SAM registration, 8 U.S.C. 1373 certification, etc. The County's Grants Administration office is the internal point of record for these compliance artifacts. ## Notes - Grants Administration's absence from the Flock contract routing is a documentary fact: the procurement was not grant-funded. *Observation:* if PCSO had pursued federal grant funding for the Flock system (e.g., through a BJA or COPS program), Grants Administration would have been engaged. The fact that the procurement went through general-fund spending instead means the grant-compliance regime did not attach to the Flock contract. - The corpus does not document the full list of grants Pulaski County administers, the historical mix between federal-state-private grants, or the staff complement at Grants Administration beyond Hargis. A separate FOIA targeted at the Grants Administration office's portfolio would surface this. - The relationship between Grants Administration and [[Pulaski County Purchasing Department]] is sequential per the routing form: when a grant funds a procurement, Grants Admin signs first (verifying grant fund availability and grant-compliance authorization), then Purchasing processes the procurement under the grant's terms. When the procurement is not grant-funded, Grants Admin is bypassed entirely and Purchasing begins the chain.