# Tiffany Maddox Procurement Manager in the Mayor's Office, City of Conway, anchored on `[email protected]` and her email-signature self-identification *"Tiffany Maddox | Procurement Manager | Office of the Mayor."* Maddox is the **Mayor's-Office-side counterparty** for the Conway PD Flock procurement throughout — she advised Chief Harris on the funding mechanism, edited the Council ordinance to strip "sole source" language, approves the City's Flock purchase orders in Springbrook, and runs the Mayor's-Office internal PO list pulls. ## Role and affiliations - **Procurement Manager**, [[Mayor's Office (Conway)]]. Office at 1111 Main Street, Conway, AR 72032; phone 501.358.6810. The public web-archived Mayor's Office roster lists her title as *"Purchasing Manager"*; her own email signature consistently uses *"Procurement Manager"*. The wiki uses the email-signature form. ## Appearances in the corpus ### Pre-Council procurement signoff (December 30, 2024) Maddox is the principal Mayor's-Office counterparty on the [[Pre-Council Procurement Coordination Dec 2024 – Jan 2025|Flock Cameras thread]]. On December 30, 2024: - **4:18 PM** — Maddox forwards Chief Harris's request to Felicia Rogers, asking about ARPA-funding alternatives and procurement-process questions: *"I checked and it looks like the City of Little Rock used funding from their 2021 American Rescue Plan Act to purchase their cameras… Is that something that we can use for funding? (Just attempting to find a way to save the PD's budget if possible)"* - **4:31 PM** — after Rogers's reply, Maddox relays the Mayor's-Office signoff to Chief Harris: *"I heard back from Felicia, and you are good go. Just have Celeste include language in the ordinance asking Council to waive the competitive bid process since this is to ensure system compatibility."* This is the **Mayor's-Office institutional clearance** for both the asset-forfeiture funding mechanism and the bid-waiver procurement structure. ### "Sole source" language strip (January 2, 2025) The most consequential single edit in the entire corpus's procurement coordination. Maddox's 11:12 AM reply to Celeste Phillips on the [[Pre-Council Procurement Coordination Dec 2024 – Jan 2025|Ordinance for Review thread]]: > *"The only thing that I would say to definitely not put in there are the words 'sole source' because they have become bad words with the State and the Legislature. So much so that now if anyone wants to say that something is a sole source a document has to be filled out and filed. It is crazy."* Maddox's revised draft replaces *"Flock Safety is the sole source provider for the LPR system"* with *"Flock Safety is the only provider who can supply the LPR system in order to be in compliance with surrounding agencies"* — the exact phrasing the Council ratified as [[Ordinance O-25-09 — LPR Bid Waiver and Asset Forfeiture Appropriation|Ordinance O-25-09]]. The procedural-avoidance rationale (avoiding state-level sole-source documentation) is stated on the face of the record. ### Springbrook Purchase-Order approver (June 2025 – January 2026) Maddox is the named approver on the Springbrook workflow notifications for both Flock POs ([[Springbrook PO Workflow Notifications and Flock Vendor Onboarding]]): - **PO `0000097136`** (Year 1, $60,000, INV-56859) — approved June 25, 2025. - **PO `0000100151`** (Years 2 and 3, $120,000, INV-81961) — approved January 6, 2026. Both POs are authored by `[email protected]`, routed to Maddox for *"Purchasing Approval"*, with vendor code **12100 Flock Safety**. ### Vendor record creator (June 11, 2025) Maddox set Flock Safety's Springbrook vendor code at 12100 on June 11, 2025: *"Absolutely, Flock Safety 12100"* — replying to Celeste Phillips's June 10 ask to add the vendor. The vendor record was created six months after the contract executed. ### Records-pull operator (March 2026) Maddox ran the Mayor's-Office internal January and February 2026 PO list pulls at Felicia Rogers's request, fulfilling the next business day ([[Mayor's Office Internal PO Records Pull March 2026]]): *"Springbrook is working again 😊"* (March 3, 2026). ### Capital-request routing (October 2024) Receives the CPD FY25 capital-request package (including [[Flock LPR Cameras Capital Request]]) via Felicia Rogers on October 22, 2024 ([[Mayor's Office Capital-Request Routing — Flock LPR Capital Form Oct 2024]]). ## Notes - Maddox's institutional position — Procurement Manager reporting through the Office of the Mayor — gives her substantive authority over both the procurement structure (whether to bid; how to draft an ordinance to waive bidding) and the execution (PO approval, vendor record creation). On the Flock procurement she exercised both authorities. - The "sole source" language-strip edit she made on January 2, 2025 is one of the corpus's clearest documented examples of [[Sole-Source Procurement Language Avoidance]] as a deliberate procedural practice. - The "Purchasing Manager" vs "Procurement Manager" title discrepancy (between the City roster and her own email signature) is a minor anomaly; the wiki uses her self-identification.