# ASP Cloud Fleet Camera Replacement Review Memo The Office of State Procurement's May 7, 2025 solicitation-review memo is the production's lifecycle anchor. Requisition `1001024430` was routed from agency `0960 - Arkansas State Police` to `"DFA IGS, DIS, Governor's Office"`, with approval requested by May 14, 2025 (`raw/arkansas-state-police/2026-07-31-motorola-watchguard-fiscal/SolicitationforReviewMemo_20260730203043.169_X 4600056398.pdf`, p. 1). ## Replacement decision The memo states: > `"This procurement is to replace the existing in car camera system for the ASP Fleet. Current system is end of life (EOL) and server based. The new system is cloud based."` (`SolicitationforReviewMemo_20260730203043.169_X 4600056398.pdf`, p. 1) That language establishes the agency's own lifecycle characterization. It does not identify the legacy server hardware, the replacement camera model, the cloud provider, migration completion, or the system's operational go-live. ## Scope, term, and cost - Initial contract term: `06/23/2025`. - Optional renewal: `06/22/2029`. - Estimated initial-term cost: `$4,231,414`. - Anticipated total projected cost including optional renewals and extensions: `$4,231,414`. - Funding: `"Special Revenues and Federal Revenues"`. - Fund balances sufficient: `"Yes"`. These fields appear together on page 1 of the memo. The record does not apportion the amount between revenue sources or name a federal grant or program. The detailed project description states: > `"This contract would procure 700 in car camera systems (550 initial and 150 replacements), 550 modems, and services for cloud storage, install, and implementation."` (same file, p. 1) The distinction between 550 initial systems and 150 replacements is express. It does not establish that all 700 systems were later ordered, delivered, installed, or accepted. ## Approval The memo names [[Jenna Castleberry]] as agency contact and states that a cabinet-department secretary's signature is required for requests with a projected cost of `$1,000,000` or greater. The approval sentence reads, `"By signing this memo, I have reviewed and approve the bid solicitation request"` (same file, p. 1). [[Mike Hagar]]'s handwritten signature and the date `5/7/2025` appear on that line. Page 2 contains an otherwise blank department-secretary/director signature line. ## Cross-references - [[ASP WatchGuard and Motorola 4RE Purchase Orders 2023-2024]] - the older system later described as server-based and end-of-life. - [[ASP 550-System In-Car Camera Purchase Orders 2025]] - four orders matching the memo's 550 initial-system count. - [[ASP VideoManager Evidence Library Cloud Purchase Order]] - the produced Year-1 cloud-services order. - [[2025-05 ASP Approves Cloud Fleet Camera Solicitation]] ## Open questions / follow-ups - The solicitation, award, executed contract, specifications, evaluation, quote, addenda, and renewal terms. - The identity of the federal revenue source and the Special Revenue account. - The replacement hardware and modem models. - The purchase record for the 150 replacement systems. - The legal and operational meaning of the two date fields labeled `"Initial contract term"` and `"Optional renewal"`.