# ASP VideoManager Evidence Library Cloud Purchase Order Purchase order `4502304706`, dated October 8, 2025, is the produced cloud-services instrument tied to outline agreement `4600056398`. The requestor is [[Donna Williams]], the location is `"ASP (SHOP) - LITTLE ROCK"`, and the order heading says `"LIBRARY CLOUD SUBSCRIPTION FOR SHOP"` (`raw/arkansas-state-police/2026-07-31-motorola-watchguard-fiscal/4502304706.pdf`, p. 1). ## Ordered service The sole line states: > `"Year 1 - Services"` > `"Software"` > `"VIDEO MANAGER EVIDENCE LIBRARY CLOUD SUBSCRIPTION"` (`4502304706.pdf`, p. 1) The order gives: - Net value: `$652,464.00`. - Sales tax: `$56,275.02`. - Total including tax: `$708,739.02`. - Printed delivery date: `10/31/2025`. The purchase order does not state device count, storage capacity, retention period, user count, data residency, sharing permissions, audit terms, export rights, deletion procedures, security controls, renewal pricing, or service dates beyond the `"Year 1"` label. ## Relationship to the replacement memo The May 2025 review memo describes a new cloud-based system and services for `"cloud storage, install, and implementation"` (`SolicitationforReviewMemo_20260730203043.169_X 4600056398.pdf`, p. 1). PO `4502304706` supplies a named VideoManager Evidence Library cloud subscription under the same outline agreement as the four 550-system equipment orders. The record supports that fiscal relationship; it does not establish when migration or operational cutover occurred. > [!contradiction] Delivery date vs. fiscal signature (T044) > The order is dated `10/08/2025`, carries a printed delivery date of `10/31/2025`, and bears a handwritten purchasing-officer date of `12/4/25` (`4502304706.pdf`, p. 1). The file does not define the later signature's function. See [[T044 - ASP Purchase-Order Dates vs Later Fiscal Signatures|T044]]. ## People and organizations - [[Donna Williams]] - requester. - [[Jennifer Stallings]] - state purchasing contact. - [[Madeline Hodson]] - Motorola contact. - [[Arkansas State Police]], [[ASP Fiscal Section]], and [[Motorola Solutions]]. ## Event - [[2025-10 ASP Orders VideoManager Evidence Library Cloud Subscription]] ## Open questions / follow-ups - Executed cloud-services terms, statement of work, quote, service dates, invoice, payment, and renewal records. - Device/user counts and storage capacity. - Retention, access, sharing, audit, export, deletion, breach, and data-residency provisions. - Migration and operational-cutover date from the server-based legacy system.