# ARDOT Right-of-Way Permitting — Case 941655 and Permit SP-08-2025-0036 The full Mayor's-Office-side ARDOT right-of-way permitting trail for the 14 Conway Flock ALPRs that sit in Arkansas state-highway right-of-way. Across seven files, the production documents the application chain from Chief Harris's 2025-02-04 ask for a Castleberry-signed support letter through the ARDOT District 8 Engineer's 2026-02-09 issuance of Special Permit SP-08-2025-0036. **Mayor Bart Castleberry is the formal ARDOT permittee; the City of Conway is the permit holder.** This source page answers item 2 of [[_overview|FOIA-2026-127]] (DOT right-of-way permitting requests) — substantially and in full. ## What's inside Seven PDFs and one MSG cover the permitting chain. The ARDOT permit document itself recurs across three files (as separate forwarded attachments at different points in the workflow); the substantive content is in the consolidated `2.11.2026_CPD_ARDOT_Special Permit_Flock Camera Locations.pdf` (image-only, OCR'd) and in the `(Case 941655) AR - Conway PD.pdf` email thread. | File | Type | Content | |---|---|---| | `2.11.2026_CPD_ARDOT_Special Permit_Flock Camera Locations.pdf` | image-only PDF (OCR'd, 37 pp) | The issued **Special Permit SP-08-2025-0036** addressed to Mayor Castleberry (Feb 9, 2026); a $5,000 standing bond receipt; the Castleberry 2025-04-03 right-of-way application; Faulkner County Judge Allen Dodson's 2025-12-03 support letter; TCD Permit P1948 issued by ARDOT TSMO Division Head Joseph D. Hawkins (Dec 31, 2025); the Flock Safety engineering plan set drawn by TJB (rev'd Feb-Dec 2025); Flock-vendor permitting correspondence with ARDOT | | `P1948 ALPR (14 ALPRs) D8 Faulkner Co Conway - Signed by Division Head.pdf` | text-layer PDF | Forwarding email — Felicia Rogers → Chris Harris, January 14, 2026 1:37 AM: *"FYI – We are one step closer….. Should have this signed and back to ARDOT by tomorrow. Felicia"* — attaching the signed-by-division-head P1948 permit | | `(Case 941655) AR - Conway PD.pdf` and `(Case 941655) AR - Conway PD (1).pdf` | text-layer PDFs | The Mayor's-Office ↔ ARDOT email chain covering Case 941655: Tabie Richards (ARDOT District 8 Permit Officer), Bryan Chun (ARDOT TSMO Senior Intern), Felicia Rogers (Mayor's Office), Cody Boudreaux (Flock Safety permitting). Late 2025 – early 2026 | | `Contract.pdf` | text-layer PDF | **Mislabeled** — this filename is not the Flock contract. It is Shawanna Rodgers → Felicia Rogers, January 16, 2026 4:51 PM, forwarding the same signed permit attachment "01.14.2026_ADM_ARDOT_Traffic Control_P1948…". The "Contract" label is a Mayor's-Office filing-system artifact | | `aa743871-600d-4a8e-a7f6-9a4fd24fe599.pdf` | text-layer PDF | Felicia Rogers → Shawanna Rodgers, January 13, 2026 9:41 PM: *"Can you print for BC?"* — printing the permit for Mayor Castleberry's signature, attaching the same permit | | `Letter.pdf` | text-layer PDF | Chris Harris → Felicia Rogers + Shawanna Rodgers, February 4, 2025 7:52 AM: *"Could one of you print the attached letter on the mayor's letterhead and have him sign it, please? Flock Safety needs it before they can proceed with the DOT for camera installation. He signed a similar document in 2023 when we first introduced these cameras."* — and Shawanna Rodgers's February 11, 2025 reply with the signed `02.11.2025_CPD_Installation Flock Safety Poles.pdf` | ## The 14 permitted ALPR locations ARDOT Permit P1948 / Special Permit SP-08-2025-0036 covers fourteen Flock ALPR camera installations in state-highway right-of-way. The permit enumerates them by Flock case-internal location number (`F#001` – `F#014`) cross-referenced against ARDOT route, section, log mile, and approach direction: | F# | Intersection | ARDOT route / sec / LM | |---|---|---| | F#001 | Skyline Dr @ O'Bryant St (WB) | Hwy 60, Sec 0 | | F#002 | Skyline Dr @ O'Bryant St (EB) | Hwy 60, Sec 0 | | F#003 | Oak St @ Hamilton St (WB) | Hwy 60, Sec 0, LM 1.560 / 1.580 | | F#004 | Oak St @ Hamilton St (EB) | Hwy 60, Sec 0 | | F#005 | Highway 365 @ Bronnie Ln (NB) | Hwy 365, Sec 10, LM 0.829 / 0.980 | | F#006 | S Harkrider St @ Bronnie Ln (SB) | Hwy 365 / 64 | | F#007 | E Oak St @ Caskay Dr (EB) | Hwy 60, Sec 0, LM 3.303 / 3.464 | | F#008 | E Oak St @ Caskay Dr (WB) | Hwy 60, Sec 0 | | F#011 | S Donaghey Ave @ Dave Ward Dr (NB) | Hwy 64, Sec 9, LM 0.057 | | F#012 | S Donaghey Ave @ Dave Ward Dr (WB) | Hwy 64, Sec 9 | | F#014 | Dave Ward Dr @ S Donaghey Ave (EB) | Hwy 65, Sec 9B, LM 0.214 | | (P#001, P#002, P#003 — internal Flock plan-sheet labels for Dave Ward Dr @ Diane Ln EB and additional locations enumerated in the engineering package) | | | The ARDOT-permitted set covers the cameras that sit on Hwy 60, Hwy 64, Hwy 65, and Hwy 365 (the four state highways through Conway). Cameras at non-state-right-of-way locations are not covered by this permit; city-side permitting (if any was required) is not in this production. ## Timeline | Date | Event | |---|---| | 2023-05-15 | Prior LPR support letter from Mayor Castleberry to ARDOT (see [[2023 Pre-Flock LPR Support Letter to ARDOT]]). Chief Tapley contact. | | 2025-02-04 7:52 AM | Chief Harris asks Felicia Rogers + Shawanna Rodgers to *"print the attached letter on the mayor's letterhead and have him sign it"* — needed *"before [Flock] can proceed with the DOT for camera installation"* | | 2025-02-11 2:48 PM | Shawanna Rodgers replies *"Letter is attached"* with the signed `02.11.2025_CPD_Installation Flock Safety Poles.pdf` | | 2025-04-03 11:18 AM | Flock Safety's Cody Boudreaux emails ARDOT Permit Officer Tabie Richards with the engineering package and Castleberry's signed right-of-way application *(`Flock letter.pdf` and `(ARDOT)00941655_CONWAY PD_3252025 (1).pdf`)* | | (~2025-04 to 2025-12) | ARDOT case 941655 review by TSMO; Flock engineering plan-set goes through five revisions (Feb 17, Mar 25, Jul 3, Aug 28, Dec 4, 2025) | | 2025-12-03 | Faulkner County Judge Allen Dodson sends ARDOT Director Jared Wiley a support letter for ALPR installations in unincorporated Faulkner County | | 2025-12-23 | ARDOT TSMO Senior Intern Bryan Chun emails Tabie Richards with route/section/log-mile verification requests on nine of the proposed locations | | 2025-12-30 1:45 PM | Tabie Richards replies *"I have reviewed the locations below"* | | 2025-12-31 | ARDOT TSMO Division Head Joseph D. Hawkins issues Traffic Control Device Permit and Agreement No. **P1948** covering "Installation of 14 ALPRs in Conway, Arkansas" | | 2026-01-08 1:45 PM | Bryan Chun: *"TSMO Division has reviewed the 14 ALPR submittal (Case: 941655). Here is the permit P1948 for the 14 ALPRs (Case: 941655) that required additional information. Please have the Mayor of Conway date, sign, and return the permit P1948 for our records."* | | 2026-01-13 3:07 PM | Tabie Richards to Chris Harris: *"If you get this signed I will get the permit over to you"* | | 2026-01-13 3:14 PM | Richards re-forwards permit to Felicia Rogers | | 2026-01-13 9:41 PM | Felicia Rogers → Shawanna Rodgers: *"Can you print for BC?"* | | 2026-01-14 1:37 AM | Felicia Rogers → Chris Harris: *"FYI – We are one step closer….. Should have this signed and back to ARDOT by tomorrow. Felicia"* (the email includes the same permit attachment) | | 2026-01-16 4:51 PM | Shawanna Rodgers → Felicia Rogers, mislabeled "Contract", forwarding the signed permit copy | | 2026-01-19 5:44 PM | Felicia Rogers replies to Tabie Richards: *"I have attached the Traffic control form. Thank you, Felicia T. Rogers"* — completing the round-trip | | 2026-02-09 | ARDOT District 8 Engineer **David Ross** issues Special Permit **SP-08-2025-0036** addressed to *"Mayor Bart Castleberry, City of Conway, 1111 Main St., Conway, AR 72032"* for *"License Plate Recognition Camera, Rte. 65, 64, 365, 60, Sec. 9B, 9, 10, 0"* with expiration date 2027-02-09 | | 2026-02-09 | ARDOT acknowledges receipt of $5,000 Standing Bond from City of Conway to guarantee compliance with permit conditions | ## Key takeaways - **The City of Conway, in the person of Mayor Bart Castleberry, is the formal ARDOT permittee.** Both Permit P1948 (TSMO Division) and Special Permit SP-08-2025-0036 (District 8) are addressed to Mayor Castleberry and the City of Conway. The Conway Police Department is the operating user; the City is the legal permit holder. The application was signed by Castleberry on April 3, 2025 (the right-of-way application), and the support letter that initiated ARDOT engagement was signed by Castleberry on February 11, 2025. - **Flock Safety is the engineering applicant on behalf of the City.** The engineering plan set is drawn by Flock's contractor "TJB" (per the cover sheet); the permitting contact at ARDOT is Cody Boudreaux from Flock Safety. The City did not itself prepare the engineering submission. - **The Mayor's-Office Chief of Staff is the operational permit-routing point.** Felicia Rogers handled (a) the February 2025 mayor-letterhead support letter ARDOT required, (b) the January 2026 permit-signature routing (Rogers → Shawanna Rodgers → Castleberry), and (c) the round-trip return of the signed Traffic Control form to ARDOT. The Mayor's-Office workflow is anchored on Rogers, with Shawanna Rodgers as the assistant who physically handles the paper. - **The permit covers 14 cameras in state-highway right-of-way; the deployment is larger.** Chief Harris's June 2025 CPD Future Goals records 26 cameras deployed by mid-2025 ([[CPD Strategic Reporting to Mayor's Office 2024-2025]]). The Capital Request priced 20. The ARDOT permit covers 14 in state right-of-way. The remaining cameras sit in non-state-right-of-way (Conway-municipal streets, county roads, or private property) and are outside ARDOT's jurisdiction. - **The Faulkner County Judge actively supported the unincorporated-county-locations subset.** Judge Allen Dodson's December 3, 2025 letter to ARDOT Director Wiley: *"Please accept this correspondence as indication of my support for the city of Conway to install automated license plate readers in unincorporated areas of Faulkner County."* This documents intergovernmental coordination on the ALPR deployment in addition to the City-ARDOT permitting trail. - **ARDOT's review focused on traffic-control device specification, not on the surveillance program.** TSMO's review focused on route/section/log-mile verification, MUTCD compliance, traffic-control during construction, and storm-water permitting. The permit covers the cameras as "traffic control devices" technically; the permit conditions (point 1) state that *"the cameras shall only be used for law enforcement purposes"* — the only substantive scope limitation in the permit itself. - **A standing $5,000 bond secures the City's permit obligations.** The bond receipt from David Ross dated February 9, 2026 attests this; the bond is held to guarantee compliance with the permit conditions, including the obligation to *"remove the cameras within thirty (30) days of notification and restore the right of way"* if ARDOT determines removal is necessary. ## People and orgs mentioned - [[Bart Castleberry]] — Mayor; signs the 2025-02-11 support letter and the 2025-04-03 right-of-way application; is the addressee on the issued permits. - [[Felicia Rogers]] — Chief of Staff; routes the permitting through the Mayor's Office. - [[Shawanna Rodgers]] — Mayor's Office assistant; prints, routes for signature, and forwards back. - [[Chris Harris]] — CPD Chief; initiates the permitting from the CPD side (Feb 2025 ask). - [[Arkansas Department of Transportation]] (new) — the permitting agency. - "Tabie W. Richards" — ARDOT District 8 Permit Officer; primary case contact. - "Bryan W. Chun" — ARDOT TSMO Senior Intern; reviews the application and issues route/section verifications. - "Joseph D. Hawkins" — ARDOT TSMO Division Head; signs Permit P1948 December 31, 2025. - "David Ross" — ARDOT District 8 Engineer; signs Special Permit SP-08-2025-0036 February 9, 2026. - "Jared D. Wiley, P.E." — ARDOT Director; on the permit letterhead. - "Allen Dodson" — Faulkner County Judge; support letter December 3, 2025. - [[Flock Safety, Inc.]] — vendor; engineering applicant. - "Cody Boudreaux" — Flock Safety Permitting; counterparty to ARDOT Richards. - [[Garrett Yosenick]] — Flock Safety Project Manager on case 941655. - "Skylar Lindner" and "Jordan Burt" — Flock Safety staff cc'd on the April 3, 2025 Boudreaux email (existing entity for Lindner). - [[William Tapley]] — listed in the 2023 precursor letter; not active in this 2025-26 chain. ## Concepts invoked - [[ARDOT Right-of-Way Permitting for ALPR]] (new) — concept anchored by this source page. - [[Automatic License Plate Reader (ALPR)]] - [[Flock Camera-as-a-Service Procurement Model]] — Flock-supplied engineering and Flock-as-permitting-applicant patterns. ## Events documented - [[2025-02 Castleberry ARDOT Pole-Installation Support Letter]] - [[2025-04 Castleberry ARDOT Right-of-Way Application (Case 941655)]] - [[2025-12-31 ARDOT Issues Permit P1948 (14 ALPRs)]] - [[2026-02-09 ARDOT Special Permit SP-08-2025-0036 Issued]] ## Cross-references - [[_overview]] (`FOIA-2026-127`) — this source page answers item 2 in full. - [[2023 Pre-Flock LPR Support Letter to ARDOT]] — the 2023 precursor (under Chief Tapley). - [[UCA Franchise Request — UCA Campus PD Flock Deployment in Conway Right-of-Way]] — the parallel UCA Flock case 01197561 also through the Mayor's Office. - [[2025-01 Flock Onboarding Meeting]] — the Flock onboarding meeting referenced the ARDOT-permitting-template-letter Castleberry signs in February 2025. ## Surveillance-PII handling The permit document discloses fourteen specific traffic-camera locations down to ARDOT route, section, and log mile. These are infrastructure deployments, not surveillance subjects, and are reproduced here only at the intersection-name level. ARDOT staff direct office phones and cell numbers appearing in the email chain are not reproduced. The $5,000 bond receipt does not carry payment-account details. ## Open questions / follow-ups 1. **The non-state-right-of-way camera deployments.** ARDOT permits 14 cameras; CPD records 26 deployed. The remaining 12 cameras' permitting (city-side or county-side) is not in this production. A separate request to the Conway City Engineer's office or the Faulkner County Road Department may surface the city-side / county-side permitting trail (if any). 2. **The April 3, 2025 application package the Mayor signed.** The application form attached to Boudreaux's email is in the production at page 8+ of the `(Case 941655) AR - Conway PD.pdf` thread; the form itself is enumerated by camera location but the engineering exhibits Boudreaux attached (`(ARDOT)00941655_CONWAY PD_3252025 (1).pdf`) are not separately produced. Whether ARDOT has those as a separate file is open. 3. **Application of permit condition 1 — *"used only for law enforcement purposes."*** The permit conditions the City's ability to use the cameras on their being used "only for law enforcement purposes." The wiki's elsewhere-documented data-sharing topology ([[Flock Network Sharing - Hot Lists]], [[Federal LE Data-Sharing Pipeline]]) extends well beyond Conway PD operational use. Whether the cameras' participation in the 1,384-organization sharing network is consistent with the ARDOT permit's "law enforcement purposes" condition is a question outside what these documents answer.