# City of Conway `FOIA-2026-127` — Production Overview The Conway Mayor's Office's response to Joshua Dunlap's 2026-05-19 Arkansas FOIA request — the Mayor's-Office-side companion to the City Clerk's `FOIA-2026-125`, asking the Mayor's Office for the records the Conway PD `PD-2026-477` response referred to "Conway City Hall" or did not hold: Mayor's-Office Flock-mentioning correspondence (item B of `PD-2026-477`), DOT right-of-way permitting (item J), asset-forfeiture-fund disbursement records, and Council notifications regarding the December 2024 budget-cut → asset-forfeiture pivot. The production, completed 2026-05-22, is the **largest single Conway production in the corpus to date** — 99 files, ~212 MB — and substantially reshapes the documentary record on three points the prior productions could not reach. First, it surfaces the **Mayor's Office Procurement-Manager and Chief-of-Staff signoff on the asset-forfeiture funding mechanism and the bid-waiver rationale**, in writing, twelve days after Chief Harris had already executed the contract and fifteen before the Council voted. Second, it documents an unannounced piece of pre-Council drafting: the Procurement Manager **instructed the CPD ordinance-drafter to strip the words "sole source"** from the ordinance text to avoid the state's sole-source documentation regime — and the Council ordinance passed in the laundered phrasing. Third, it documents the **ARDOT right-of-way permitting trail in full** — case 941655, traffic-control device permit P1948, and special permit SP-08-2025-0036 — naming Mayor Castleberry as the formal permittee. The production also captures the spring-2026 citizen oversight wave that arrived at the Mayor's Office during the same window in which Joshua's own FOIA chain was building. This is the second production from the [[City of Conway]] as a respondent, following the City Clerk's [[_overview|FOIA-2026-125]] eleven days earlier on the same JustFOIA portal. ## What's inside Ninety-nine files (52 PDFs, 47 `.msg` Outlook items, 20 `.msg` attachment folders with embedded PDFs and images), ~212 MB. The production was OCR'd where the PDFs were image-only (3 files: O-25-09, PO 00151, PO 97136, plus the 27 MB ARDOT special-permit PDF). The Mayor's Office's keyword sweep returned a wide net — including correspondence about parking software ([[UCA Franchise Request — UCA Campus PD Flock Deployment in Conway Right-of-Way|UCA franchise]]) and 2023 networking quotes for the Soccer Complex — that the wiki notes but does not develop into substantive source pages. The substantive material clusters into ten topical groupings (one source page each): | Source page | Files covered | Maps to request item | |---|---|---| | [[Pre-Council Procurement Coordination Dec 2024 – Jan 2025]] | `Flock Cameras.msg` × 6 + `Flock Cameras.pdf` × 2, `Ordinance for Review.pdf` × 2 | item 4 (Council notifications); item 1 (Mayor's Office correspondence) | | [[ARDOT Right-of-Way Permitting — Case 941655 and Permit SP-08-2025-0036]] | `P1948 ALPR (14 ALPRs) D8 Faulkner Co Conway - Signed by Division Head.pdf`, `2.11.2026_CPD_ARDOT_Special Permit_Flock Camera Locations.pdf`, `(Case 941655) AR - Conway PD.pdf` × 2, `Contract.pdf` (mislabeled — ARDOT permit), `aa743871-600d-4a8e-a7f6-9a4fd24fe599.pdf`, `Letter.pdf` | item 2 (DOT right-of-way permitting) | | [[2023 Pre-Flock LPR Support Letter to ARDOT]] | `05.15.msg`, `05.15.pdf` | item 1 (Mayor's Office correspondence) | | [[Mayor's Office Capital-Request Routing — Flock LPR Capital Form Oct 2024]] | `Capital FormsService Proposal Requests.pdf`, `Capital FormsService Proposal Requests (1).pdf` | item 1; item 3 (asset-forfeiture / disbursement antecedent) | | [[Springbrook PO Workflow Notifications and Flock Vendor Onboarding]] | `Springbrook Work Flow Notification ...Flock Safety.msg` × 3, `Add Vendor-Flock Safety.msg`, `Add Vendor-Flock Safety.pdf` | item 3 (asset-forfeiture-fund disbursement) | | [[Spring 2026 Citizen FOIA and Reconsideration Wave]] | `Flock Camera and a negligent unanimous decision.msg`, `FOIA.msg`, `FOIA (1).msg`, `Agenda Submission Request ... Public Review and Reconsideration ....msg` × 2, `Request to place Flock Safety contract on May 12 ....msg` × 7, `FOIA Portal Glitch.pdf` × 3, `Arkansas FOIA Request - Flock Safety Travel Gifts ....msg` × 2 | item 1 (Mayor's Office correspondence) | | [[Flock Talking Points to Mayor's Office April 2026]] | `City Council.msg` | item 1 (Mayor's Office correspondence) | | [[CPD Strategic Reporting to Mayor's Office 2024-2025]] | `2nd Quarter Report.pdf`, `CPD Future Goals_2023.pdf`, `End of Year Report.pdf`, `State of the City.pdf` | item 1 | | [[Mayor's Office Internal PO Records Pull March 2026]] | `Records Request.pdf`, `Request.pdf`, `Request (1).pdf`, `Request (2).pdf`, `Request (3).pdf`, `Purchase Order List Request.pdf`, `Purchase Order List Request (1).pdf` | item 3 | | [[January 2025 Council Records — Mayor's Office Side]] | `City Council Meeting Minutes 11425.pdf`, `Ordinances Resolutions.pdf` × 2, `Ordinances for Legals.pdf`, `O-25-09 - CPD Flock Camera Approval.pdf`, `January 14 2025 City Council Agenda.pdf`, `[legals] April 26 2022 City Council Ordinances.pdf` × 2 | item 4; corroborates `FOIA-2026-125` | Six other files are keyword-sweep noise or tangential matter; the overview notes them but no dedicated source page is warranted: - `AIMS Parking Management Software.pdf` and `.msg` × 2 — a 2023 parking-software vendor conversation. Swept in because the vendor's sales rep asked, *"Are you interested in LPR (License Plate Recognition) technology?"* The Mayor's Office did not proceed with AIMS. - `UCA Franchise Request.pdf` × 2 — University of Central Arkansas Campus PD's separate Flock deployment requesting permission to install cameras in Conway right-of-way (Flock case 01197561, distinct from Conway PD's case 941655). Noted under [[UCA Franchise Request — UCA Campus PD Flock Deployment in Conway Right-of-Way]]. - `Another Soccer PO.pdf`, `Networking Costs at Soccer Complex.msg` × 3 — 2023 Soccer Complex networking and security-camera build-out. Swept in via "LPR" keyword in the parking-area camera spec. Not Flock-related. - `Agenda.pdf` × 3 — Conway City Council agenda PDFs from prior meetings, swept in by "ordinance" keyword. - `FOIA Filled.pdf` — Major Clay Smith's ChatGPT chat-history export (response to a *separate* FOIA seeking Conway PD officers' ChatGPT logs); contains a draft press release for a church-vandalism investigation. Not Flock-related. - `2024_End of the Year Reminders.pdf`, `2025-57.pdf` — internal Mayor's Office administrative documents; not substantive to the Flock investigation. - City of Conway `Records Request FOIA-2026-{81, 82, 83, 104, 105, 125, 127} Confirmation.msg` — seven JustFOIA confirmation messages for *other* FOIA requests the City has processed (some of Joshua's, some of other requesters'). Note as inbox-routing artifacts, not substantive records. ## FOIA correspondence trace Correspondence lives in Gmail, not in `raw/` (per AGENTS.md). Trajectory: | Date / time | Event | Gmail thread | |---|---|---| | 2026-05-19 00:32 UTC | Joshua Dunlap files the four-item FOIA to `[email protected]`, cc `[email protected]` | `19e3d8e5ae8b6705` | | 2026-05-19 15:37 UTC-5 | Request confirmed as **`FOIA-2026-127`** on the City of Conway JustFOIA portal; due date set to 2026-05-22 | `19e41f56b1b14806` | | 2026-05-22 22:07 UTC (17:07 local) | Production completed; response documents released on the portal | `19e51ba84e765ad7` | The City Clerk's `FOIA-2026-125` arrived through the same JustFOIA tenant on the same day; the Mayor's Office's `FOIA-2026-127` is its companion. Same security-key / portal-account architecture; same `[email protected]` sender. ## What the records show > [!note] What the production substantiates > > 1. **The Mayor's Office signed off on both the asset-forfeiture funding mechanism and the bid-waiver theory before Chief Harris drafted the ordinance.** On **2024-12-30**, twelve days after Chief Harris executed the Flock contract and fifteen before the Council voted, Procurement Manager **Tiffany Maddox** and Chief of Staff **Felicia T. Rogers** advised Chief Harris by email — through a thread captured in the Mayor's Office records as "Flock Cameras" ([[Pre-Council Procurement Coordination Dec 2024 – Jan 2025]]). Maddox's pivotal message to Harris: *"I heard back from Felicia, and you are good go. Just have Celeste include language in the ordinance asking Council to waive the competitive bid process since this is to ensure system compatibility."* This is the Mayor's-Office green light for the procurement structure the Council later ratified. > > 2. **The "sole source" language was deliberately stripped from the ordinance to avoid the state's sole-source documentation regime.** On **2025-01-02**, twelve days before the Council vote, Maddox reviewed CPD Assistant Celeste Phillips's first ordinance draft and instructed: *"The only thing that I would say to definitely not put in there are the words 'sole source' because they have become bad words with the State and the Legislature. So much so that now if anyone wants to say that something is a sole source a document has to be filled out and filed."* The draft was edited from *"Flock Safety is the sole source provider for the LPR system"* to *"Flock Safety is the only provider who can supply the LPR system in order to be in compliance with surrounding agencies"* — the exact phrasing that passed as [[Ordinance O-25-09 — LPR Bid Waiver and Asset Forfeiture Appropriation|Ordinance O-25-09]]. The procurement was, in substance, sole-source; the ordinance avoided naming it that way ([[Pre-Council Procurement Coordination Dec 2024 – Jan 2025]]). > > 3. **Mayor Castleberry is the formal ARDOT permittee for the 14 ALPRs.** ARDOT's traffic-control-device permit **P1948** (issued 2025-12-31 by TSMO Division Head Joseph D. Hawkins) and special permit **SP-08-2025-0036** (issued 2026-02-09 by District 8 Engineer David Ross) name "Mayor Bart Castleberry" and "City of Conway" as the applicant and permittee. The full chain — Castleberry's 2025-02-11 pole-installation support letter, his 2025-04-03 right-of-way application to ARDOT District 8, Faulkner County Judge Allen Dodson's 2025-12-03 support letter, the back-and-forth with ARDOT Permit Officer Tabie Richards and TSMO Senior Intern Bryan Chun over route/section/log-mile verification, and the issuance — is in the record ([[ARDOT Right-of-Way Permitting — Case 941655 and Permit SP-08-2025-0036]]). The 14 permitted locations are enumerated by Flock case number (F#001 – F#014) and ARDOT route/log-mile. > > 4. **The Springbrook ERP records corroborate the two Flock payments documented in `FOIA-2026-125`.** Two automated Springbrook workflow notifications — PO `0000097136` (June 25 2025) and PO `0000100151` (January 6 2026), both billed to vendor code 12100 (Flock Safety), both authored by `[email protected]`, both routed to Tiffany Maddox for purchasing approval — match the two payment records (Year 1 $60,000 INV-56859 and Years 2-3 $120,000 INV-81961) in the City Clerk's production. The disbursement side of the asset-forfeiture appropriation is now documented from both the Clerk's payment-record file and the Mayor's-Office workflow-notification side ([[Springbrook PO Workflow Notifications and Flock Vendor Onboarding]]). The earlier `Add Vendor-Flock Safety` exchange (2025-06-10 / 11) sets the vendor code at 12100. ### Timeline reconciled with the existing record | Date | Event | Source (this production) | |---|---|---| | 2023-05-15 | Mayor Castleberry signs general-LPR support letter to ARDOT; Chief William Tapley is then CPD Chief; the Conway PD's LPR pilot at the time pre-dates Flock | [[2023 Pre-Flock LPR Support Letter to ARDOT]] | | 2024-10-22 | CPD Assistant Celeste Phillips routes CPD's FY25 capital-request forms (including [[Flock LPR Cameras Capital Request]]) through CFO Tyler Winningham to Chief of Staff Felicia Rogers, who forwards to Procurement Manager Tiffany Maddox | [[Mayor's Office Capital-Request Routing — Flock LPR Capital Form Oct 2024]] | | ~2024-12-13 | Council declines to appropriate the cameras through the general-fund 2025 budget; Chief Harris pivots to asset-forfeiture funds (see [[Morning - Procurement Pivot Thread]]) | (corroborated, not new) | | 2024-12-18 | Contract executed by Chief Harris (see [[Contract to Legal Thread (Dec 2024 DocuSign)]]) | (corroborated, not new) | | **2024-12-30** | **Mayor's Office (Maddox, Rogers) advises Chief Harris by email** that asset-forfeiture funding is appropriate and that Council should be asked to "waive the competitive bid process since this is to ensure system compatibility" | [[Pre-Council Procurement Coordination Dec 2024 – Jan 2025]] | | **2025-01-02** | **Maddox advises CPD's Celeste Phillips to strip "sole source" language** from the draft ordinance to avoid the state's sole-source filing regime | [[Pre-Council Procurement Coordination Dec 2024 – Jan 2025]] | | 2025-01-14 | Conway City Council passes [[Ordinance O-25-09 — LPR Bid Waiver and Asset Forfeiture Appropriation|O-25-09]], 8-0; "the only provider" phrasing | (corroborated by [[January 2025 Council Records — Mayor's Office Side]]) | | 2025-02-11 | Mayor Castleberry signs the Flock-Safety-Poles pole-installation support letter ARDOT requires before processing a permit application; staff drafted by CPD, routed through Felicia Rogers → Shawanna Rodgers for "BC signature" | [[ARDOT Right-of-Way Permitting — Case 941655 and Permit SP-08-2025-0036]] | | 2025-04-03 | Mayor Castleberry signs the right-of-way application to ARDOT District 8; Flock's Cody Boudreaux submits the engineering package the same day | [[ARDOT Right-of-Way Permitting — Case 941655 and Permit SP-08-2025-0036]] | | 2025-06-10/11 | Flock Safety added to City's Springbrook ERP vendor list as vendor 12100 (Celeste Phillips → Tiffany Maddox) | [[Springbrook PO Workflow Notifications and Flock Vendor Onboarding]] | | 2025-06-25 | Springbrook workflow batch `62525.06.2025`: PO `0000097136`, vendor 12100 Flock Safety, "PO Approval - Police" — corresponds to Year-1 Flock payment INV-56859 ($60,000), check dated 2025-07-09 | [[Springbrook PO Workflow Notifications and Flock Vendor Onboarding]] | | 2025-07-07 | Chief Harris reports to Felicia Rogers in CPD's 2nd Quarter Report: "The installation of our license plate reader cameras is still underway across the city. While we are still awaiting a few permits from the state, the cameras that have already been installed are actively being used to support ongoing investigations." | [[CPD Strategic Reporting to Mayor's Office 2024-2025]] | | 2025-06-23 | Chief Harris updates CPD Future Goals 2025 for Felicia Rogers: "**26 cameras**" currently deployed; "plans to continue expanding our license plate reader (LPR) camera network every 2-3 years" | [[CPD Strategic Reporting to Mayor's Office 2024-2025]] | | 2025-12-03 | Faulkner County Judge Allen Dodson sends support letter to ARDOT Director Jared Wiley | [[ARDOT Right-of-Way Permitting — Case 941655 and Permit SP-08-2025-0036]] | | 2025-12-31 | ARDOT TSMO Division Head Joseph D. Hawkins issues Traffic Control Device Permit P1948 for 14 ALPRs (Hwy 60/64/65/365) | [[ARDOT Right-of-Way Permitting — Case 941655 and Permit SP-08-2025-0036]] | | 2026-01-06 | Springbrook workflow batch `29204.12.2025`: PO `0000100151`, vendor 12100 Flock Safety, "PO Approval - Police" — corresponds to Years-2-3 Flock payment INV-81961 ($120,000), check dated 2026-01-16 | [[Springbrook PO Workflow Notifications and Flock Vendor Onboarding]] | | 2026-01-13/14 | Chief of Staff Felicia Rogers handles the final ARDOT permit-routing on the Mayor's Office side: TC form returned to ARDOT, Permit P1948 routed for Mayor signature, Shawanna Rodgers prints permit for BC | [[ARDOT Right-of-Way Permitting — Case 941655 and Permit SP-08-2025-0036]] | | 2026-02-09 | ARDOT District 8 Engineer David Ross issues Special Permit SP-08-2025-0036 to Mayor Bart Castleberry, 14 LPR locations, expiration 2027-02-09 | [[ARDOT Right-of-Way Permitting — Case 941655 and Permit SP-08-2025-0036]] | | 2026-04-17 (afternoon) | Jacquiline Dickens (a/k/a "Jacqui Landri") emails the eight Council members and Mayor Castleberry: "Flock Camera and a negligent unanimous decision" — substantive questions about the bid-waiver, no recorded discussion in the minutes, due diligence on Flock. Castleberry forwards 54 minutes later to Chris Harris, Charles Finkenbinder, Bobby M. Kelly III, Felicia Rogers | [[Spring 2026 Citizen FOIA and Reconsideration Wave]] | | 2026-04-17 (same day) | Same requester (under name "Jacqui Landri") files a FOIA for the Flock contract, payments, policies, deployed-camera locations, agenda backup, and City-Flock correspondence; the City Clerk forwards to Felicia Rogers and Adrian Moore | [[Spring 2026 Citizen FOIA and Reconsideration Wave]] | | 2026-04-20 | Lt. Andrew Burningham emails Flock Safety asking for talking points "for our city council"; Flock's Customer Success replies; Burningham forwards through Chief Harris to Mayor Castleberry within ~5 hours | [[Flock Talking Points to Mayor's Office April 2026]] | | 2026-04-21 | "Brick Harvey" (Rick Harvey) files a formal Agenda Submission Request for "Public Review and Reconsideration of the January 14, 2025 Approval of the Flock Safety Contract"; the Mayor's-Office Council Agenda account declines on 2026-04-27: "the City Council heard this item on January 14, 2025, and it will not be included on the upcoming agenda" | [[Spring 2026 Citizen FOIA and Reconsideration Wave]] | | 2026-05-04 (evening) | Multiple citizen emails reach `[email protected]` from distinct senders asking the Flock Safety contract be placed on the May 12, 2026 Council agenda | [[Spring 2026 Citizen FOIA and Reconsideration Wave]] | | 2026-05-09 (early morning) | Josiah Dickens (Blue Box Studios) files three Flock-related FOIAs to the City Clerk via PDF, citing JustFOIA-portal formatting issues; City Clerk forwards to Felicia Rogers and Adrian Moore | [[Spring 2026 Citizen FOIA and Reconsideration Wave]] | | 2026-05-19 | Joshua Dunlap files `FOIA-2026-127` (Mayor's Office) and `FOIA-2026-125` (City Clerk) | (this production / [[_overview]] in `FOIA-2026-125`) | ### Items A-D and the request scope The production answers items 1, 2, and 4 of the request, and partially answers item 3. - **Item 1 — Mayor's-Office Flock-mentioning correspondence.** Substantially answered. The production includes correspondence between Castleberry, Rogers, Maddox, Shawanna Rodgers, Chris Harris, Celeste Phillips, ARDOT, citizens, and Flock itself across 2023-2026. The "Pre-Council Procurement Coordination" thread and the "Spring 2026 Citizen FOIA and Reconsideration Wave" are the most substantive subsets. - **Item 2 — DOT right-of-way permitting requests.** Fully answered for the Conway PD project. The full ARDOT case 941655 trail is in the production, including the engineering package, the Faulkner County support letter, the TSMO Division review, and the issued permits. - **Item 3 — Asset-forfeiture-fund disbursement records.** Partially answered. The Springbrook workflow notifications corroborate the two payments documented in `FOIA-2026-125`. The Mayor's-Office internal PO list pulls (March 2026, conducted by Felicia Rogers via Tiffany Maddox for an undisclosed reason — likely in anticipation of FOIA traffic) include the full City PO list for January and February 2026, in which the Flock Years-2-3 disbursement appears. **The seizure-source ledger that produced the $180,000 inflow remains unproduced.** Item 3 of the original FOIA also asked for "any internal authorization memos, any City Attorney review, and any payment authorizations" — these are partly captured by the Pre-Council Procurement Coordination thread, but no City Attorney legal review of the procurement is in the production. - **Item 4 — Council notifications regarding the Dec 2024 budget-cut → asset-forfeiture pivot.** Partially answered. The Mayor's Office did not produce a contemporaneous Council-notification memo dated to the December 13, 2024 pivot. What the production substitutes is: the [[January 2025 Council Records — Mayor's Office Side]] (the January 14, 2025 agenda packet and minutes — already in `FOIA-2026-125`); the [[Pre-Council Procurement Coordination Dec 2024 – Jan 2025]] thread (the procurement-side correspondence that prepared the ordinance); and the [[Spring 2026 Citizen FOIA and Reconsideration Wave]] (citizen-side after-the-fact agenda pressure). **A separate, written Council-notification of the December 13, 2024 pivot itself does not appear in the production** — either none was produced, or none exists. ## Key takeaways - **The Mayor's Office's procurement workflow on the Flock matter was structured around the avoidance of state-level sole-source documentation.** Procurement Manager Tiffany Maddox stated the rationale explicitly: *"definitely not put in there [are] the words 'sole source' because they have become bad words with the State and the Legislature. So much so that now if anyone wants to say that something is a sole source a document has to be filled out and filed."* The substance of the procurement was sole-source; the form was edited to avoid the trigger. See [[Pre-Council Procurement Coordination Dec 2024 – Jan 2025]]. (Per the contamination-firewall rule, this is what the record shows. Whether the ordinance is legally sufficient under Arkansas procurement law is a separate question the wiki does not adjudicate.) - **The Mayor's Office and the Police Department were operating jointly on the procurement well before the Council vote.** The "Flock Cameras" thread (Dec 30 2024) and the "Ordinance for Review" thread (Jan 2 2025) document the Mayor's-Office advisory role: Maddox and Rogers signed off on both the funding mechanism and the procurement-process structure before the ordinance was drafted in final form. The Mayor's Office's earlier absence from the `PD-2026-354` corpus ([[2026-05 Bounce-Scope Diagnostic]]) reflected the directionality of the search (CPD-side) rather than absence-of-coordination. - **Mayor Castleberry is, on paper, the ARDOT permittee for the 14 ALPRs in state-highway right-of-way.** ARDOT addressed the special permit SP-08-2025-0036 to "Mayor Bart Castleberry" and "City of Conway," not to Conway PD. The Conway PD is the operating user; the City is the permittee. - **The deployment ran ahead of the permitting in mid-2025.** Chief Harris's July 2025 quarterly report to Felicia Rogers: *"the cameras that have already been installed are actively being used to support ongoing investigations"* while *"awaiting a few permits from the state."* As of June 2025, the CPD goals document records 26 cameras deployed — more than the 20 the original capital request and the 14 in the ARDOT permit suggest were planned (the discrepancy is between cameras at non-state-right-of-way locations, which do not need ARDOT permits, and cameras in state right-of-way, which do). - **The Mayor's Office formally declined a citizen request for public reconsideration of the Flock procurement in April 2026, citing the original January 14, 2025 vote as dispositive and redirecting the citizen to the Police Department.** The 2026-04-27 Council Agenda response to Rick Harvey's reconsideration submission: *"the City Council heard this item on January 14, 2025, and it will not be included on the upcoming agenda. If you have any questions or concerns regarding the flock cameras, please feel free to reach out to the Conway Police Department."* This is the Mayor's-Office posture on the question. See [[Spring 2026 Citizen FOIA and Reconsideration Wave]]. - **Flock-Safety-supplied talking points reached the Mayor's Office in April 2026.** Lt. Burningham's request for vendor talking points "for our city council" produced an Emmie Tajik / Engage Success reply that Chief Harris forwarded to Mayor Castleberry within ~5 hours. The Mayor's-Office posture on the question (decline to reconsider; redirect to PD) was supported, at least in part, by Flock-provided material. See [[Flock Talking Points to Mayor's Office April 2026]] and the cross-referenced [[Flock Cameras Apr 2026 City Council QA Thread]] from `PD-2026-354`. - **The Springbrook ERP corroborates the FOIA-2026-125 payment records from a different angle.** PO `0000097136` (Year-1, June 2025) and PO `0000100151` (Years-2-3, January 2026), both Flock vendor 12100, both authored by Chief Harris, both routed to Tiffany Maddox for purchasing approval. See [[Springbrook PO Workflow Notifications and Flock Vendor Onboarding]]. ## People and orgs mentioned - [[Mayor's Office (Conway)]] — the respondent. Castleberry, Rogers, Maddox, Shawanna Rodgers, and Adrian Moore are the staff active on Flock matters in this production. The roster on the Mayor's Office page (2026 web archive) is corroborated. - [[Bart Castleberry]] — Mayor; signs the ARDOT support letter (2025-02-11) and the right-of-way application (2025-04-03); is the named ARDOT permittee on SP-08-2025-0036; forwards citizen oversight emails to PD and staff; is on the chain that receives Flock talking points. - [[Felicia Rogers]] — Chief of Staff; central node in Mayor's Office Flock workflow; advises bid-waiver theory in December 2024; handles ARDOT permitting on the Mayor's-Office side; is the Mayor's-Office liaison for CPD strategic reporting; receives citizen FOIAs from the City Clerk; receives Flock talking points. - [[Tiffany Maddox]] — Procurement Manager (per email-signature self-identification — title differs from the public web-archived roster's "Purchasing Manager"); advises Chief Harris on funding and procurement structure; instructs CPD's ordinance-drafter to strip "sole source" language; approves Flock-related POs in Springbrook; sets Flock vendor code at 12100. - [[Shawanna Rodgers]] — Mayor's Office assistant (with concurrent role as Community Development & Diversity Director per the State of the City report); routes signed ordinances and signed ARDOT letters; prints ARDOT permit for Castleberry signature. - "Adrian Moore" — Executive Assistant in Mayor's Office; named cc in FOIA-routing and in the Springbrook PO records-pull. Not warranted a separate page on this corpus alone. - [[Chris Harris]] — Conway PD Chief; counterparty in every Mayor's-Office-side procurement thread. - [[Celeste Phillips]] — CPD Assistant to Chief Harris; drafts the original ordinance text and the Add-Vendor-Flock-Safety request. - [[Lt. Andrew Burningham]] — CPD; initiates the April 2026 talking-points request to Flock. - [[William Tapley]] — CPD Chief in 2023, named in the 2023 pre-Flock LPR support letter as the LPR contact. - "Spencer Hawks" — Conway City Councilman; forwards the January 14, 2025 Council minutes to Felicia Rogers on 2025-06-20. Council member by name, no separate page yet. - "Charles Finkenbinder" — Conway City Attorney; present at the January 14, 2025 Council meeting; cc'd on the Jacqui Landri citizen-oversight email Castleberry forwarded. - "Bobby M. Kelly III" — Mayor's Office Communications Coordinator; cc'd on the Castleberry forward of the Landri email. - "Tyler Winningham" — CFO, City of Conway; routes CPD capital-form package through to Rogers in October 2024. - "Clay Smith (Major)" — CPD Investigations; sender of the ChatGPT-chat FOIA-response document (not Flock-related). - "Sean Canady", "Jarrod Williams", "Aaron Knight", "Kevin McCoy", "Steve Ibbotson", "Jamie Brice", "Brandon McCrory", "Jake A. Turney", "Marco Yanez" — Conway City IT and Parks staff appearing in the 2023 Soccer Complex networking thread; tangential to Flock. - [[Flock Safety, Inc.]] — vendor; named in every transaction; provides talking points on demand. - "Garrett Yosenick" — Flock Safety Project Manager on Conway case 941655 (already has page from `PD-2026-354`). - "Cody Boudreaux" — Flock Safety Permitting contact on case 941655; counterparty to ARDOT Tabie Richards. - "Emmie Tajik" — Flock Customer Success Manager who replaced Melissa Lee on the Conway account in January 2026 (Flock's "Flock Advisory Network" / FAN pool of CSMs). - "Kailah Rain", "Matt Triana" — Flock Safety counterparts on UCA campus PD case 01197561 (tangential). - [[Arkansas Department of Transportation]] (new) — permitting agency for state-highway right-of-way installation. - "Tabie W. Richards" — ARDOT District 8 Permit Officer. - "Bryan W. Chun" — ARDOT TSMO Senior Intern; the permitting reviewer. - "Joseph D. Hawkins" — ARDOT TSMO Division Head; signs Permit P1948. - "David Ross" — ARDOT District 8 Engineer; signs Special Permit SP-08-2025-0036. - "Jared D. Wiley, P.E." — ARDOT Director; named on the permit letterhead. - "Allen Dodson" — Faulkner County Judge; sends 2025-12-03 support letter to ARDOT for ALPRs in unincorporated Faulkner County. - "Josiah Dickens" / "Jacquiline Dickens" / "Jacqui Landri" / "Rick Harvey" / "Janssen Eberle" / "Joeli Sowards" / "Jessi Baker" — citizens who emailed the Mayor's Office about Flock during April-May 2026. The Dickens / Landri name signatures share a phone-contact identity. The wiki names these citizens where the records do but does not develop individual entity pages for citizen FOIA requesters. ## Concepts invoked - [[Asset-Forfeiture Funding for Surveillance Procurement]] — the Mayor's-Office signoff on the funding mechanism is now in the record. - [[Flock Camera-as-a-Service Procurement Model]] — the "sole source" language-strip practice is a procurement-model finding. - [[Surveillance Vendor Capture - Roadmap Influence]] — the April 2026 Flock talking-points-to-Mayor's-Office chain is a vendor-capture data point. - [[Non-Appropriation Clause as Sales Tool]] — relevant to the procurement structure. - [[Automatic License Plate Reader (ALPR)]] - [[Sole-Source Procurement Language Avoidance]] (new) — the practice of editing "sole source" out of ordinance text to avoid the state's sole-source documentation regime. - [[ARDOT Right-of-Way Permitting for ALPR]] (new) — the permit category exercised by Conway and UCA Campus PD in this corpus. ## Events documented - [[2024-12 Maddox Rogers Bid-Waiver Signoff (Flock Cameras Thread)]] (new) - [[2025-01 Maddox Advises Strip Sole-Source Language (Ordinance for Review Thread)]] (new) - [[2025-02 Castleberry ARDOT Pole-Installation Support Letter]] (new) - [[2025-04 Castleberry ARDOT Right-of-Way Application (Case 941655)]] (new) - [[2025-12-31 ARDOT Issues Permit P1948 (14 ALPRs)]] (new) - [[2026-02-09 ARDOT Special Permit SP-08-2025-0036 Issued]] (new) - [[2026-04 Mayor Office Declines Flock Reconsideration Agenda Request]] (new) - [[2026-04 Council Questions Flock Information Security]] (existing — extended) - [[2026-05 Conway Mayor Office FOIA-2026-127 Response]] (new) ## Cross-references - [[_overview]] (`FOIA-2026-125`) — the City Clerk companion; closed Open Follow-up #2 (the formal Council authorization). This Mayor's-Office production extends the disbursement-side and adds the procurement-coordination side. - [[_overview]] (`PD-2026-354`) and [[_overview]] (`PD-2026-477`) — Conway PD's productions; this one closes referrals of items B and J from `PD-2026-477` to "Conway City Hall." - [[Morning - Procurement Pivot Thread]] — Chief Harris's 2024-12-13 *"asset forfeiture funds … On to plan B"* email; the Mayor's-Office Pre-Council Procurement Coordination thread is the direct follow-on by which Maddox and Rogers signed off on plan B. - [[2024-12 Harris Pivots to Asset Forfeiture]], [[2024-12 Contract Signed by Chief Harris via DocuSign]], [[2024-12 Flock LPR Cameras Cut from 2025 Budget]] — the December 2024 events; the Mayor's-Office post-contract / pre-Council coordination thread is now in the record. - [[ALPR Procurement Below the Appropriation Line]] — the synthesis essay this production most directly affects; the Conway limb is updated with the Maddox-Rogers signoff and the sole-source language-strip. - [[Vendor Capture of Local Surveillance Policy]] — the synthesis essay this production also extends, with the April 2026 talking-points-to-Mayor's-Office data point. - [[Flock Cameras Apr 2026 City Council QA Thread]] — `PD-2026-354` source page on the same Flock-talking-points chain; the Mayor's Office side adds Castleberry as a forwarded recipient and confirms the chain reaching the executive. ## Surveillance-PII handling The production contains no plate numbers, no operational hot-list content, and no officer residential information. It does carry types of PII the wiki does not republish: - **Officer cell phone numbers** appear in email signatures (Chief Harris, Lt. Burningham). Not reproduced. - **Citizen residential addresses, phone numbers, and personal email addresses** appear in the spring-2026 citizen-FOIA and reconsideration emails (Jessi Baker's `8 Stowe Cv` address, Josiah Dickens's address and phone, etc.) and in Joshua's own request (his Plainview address and phone). The wiki names the citizen-requesters but does not republish their addresses or phone numbers. - **Bank-account and check-routing numbers** for the City and Flock's ACH receiving account appear on the underlying payment records cited from [[Flock Payment Records — INV-56859 and INV-81961]] in `FOIA-2026-125`; the Springbrook workflow notifications in this production reference the PO numbers (`0000097136`, `0000100151`) but do not themselves carry account numbers. - **A suspect physical description** appears in Major Clay Smith's ChatGPT-export FOIA response (a draft press release for a church-vandalism investigation). Not Flock-related; the wiki does not reproduce the suspect description. - **ARDOT engineer / permit-officer cell numbers and direct office lines** appear in the email chains. Not reproduced. ## Open questions / follow-ups 1. **The seizure-source ledger that produced the $180,000.** The disbursement side of the asset-forfeiture appropriation is now extensively documented (the ordinance, the two payment records from `FOIA-2026-125`, and the two Springbrook PO approvals from this production). The **inflow side — the seizure-source records that built the asset-forfeiture-fund balance to $180,000 — remains unproduced.** Item 3 of `FOIA-2026-127` asked for "the asset-forfeiture-fund ledger entry or disbursement record covering the Flock procurement"; the production answers the disbursement side but not the inflow side. A separate request to Conway City Finance / the asset-forfeiture-fund custodian (likely the Conway PD Finance function or the City CFO Tyler Winningham's office) is the next reasonable step. 2. **The contemporaneous 2024-12-13 Council-notification of the pivot.** Item 4 asked for *"any record reflecting the Mayor's Office briefing or notifying the City Council, in writing or on the agenda, regarding the Conway Police Department's pivot from appropriated 2025 budget funding to asset-forfeiture funding."* No contemporaneous (December 13, 2024) Council-notification memo is in the production. The subsequent record — Maddox-Rogers signoff (Dec 30 2024), Phillips-Maddox ordinance drafting (Jan 2 2025), the January 14, 2025 Council vote — substitutes for it. Whether a written Council-notification of the pivot itself ever existed, or whether the Mayor's Office routed notification through verbal channels, is not resolvable from the documents now in the corpus. 3. **The City Attorney's review of the procurement structure.** No City Attorney legal opinion or signoff on the bid-waiver theory appears in the production. Charles Finkenbinder is present at the January 14, 2025 Council meeting and cc'd on the April 2026 citizen-oversight forward, but the City Attorney's pre-passage review (if any was performed) is not in the record. 4. **Spencer Hawks's 2025-06-20 forward of the January 14 2025 minutes to Felicia Rogers.** Spencer Hawks (Councilman) forwarded the minutes saying *"All I have pertaining to this."* What prompted Felicia Rogers to ask Hawks for these minutes in June 2025 — eleven months before Joshua's FOIA — is not visible in the corpus. The phrasing suggests Rogers was responding to an external inquiry (possibly an earlier citizen FOIA, possibly an internal records-organizing exercise). The Mayor's-Office Records-Request thread of March 2026 (`Records Request.pdf`) shows a similar internal collation pattern — Rogers asking Maddox to pull January-February 2026 PO listings without a stated reason. 5. **The 2024 LPR pre-Flock supplier.** The 2023-05-15 Castleberry letter to ARDOT supports CPD's ALPR procurement under Chief William Tapley. The 2022 SkyCop / Genetec estimate produced in `PD-2026-477` shows the pre-Flock pilot. Whether the 2023 ARDOT correspondence and the 2024 pivot to Flock involved any ARDOT view on the change of vendor is not in the corpus. 6. **The discrepancy between the deployed-camera count and the ARDOT-permitted count.** Chief Harris's June 2025 CPD Future Goals records 26 cameras deployed. ARDOT Permit P1948 / Special Permit SP-08-2025-0036 cover 14 cameras in state right-of-way (Hwy 60/64/65/365). The Capital Request and Ordinance O-25-09 priced 20 cameras. The simplest reconciliation is that 14 cameras require ARDOT permits (they sit in state-highway right-of-way) and the remaining cameras sit on Conway-municipal rights-of-way that do not require an ARDOT permit — but the city-side permitting (if any) is not in the production. A reconciliation between deployed-camera-count and authorized-camera-count remains open. 7. **The Mayor's-Office Flock-related FOIA-routing inbox.** Seven JustFOIA confirmations were swept into this production (FOIA-2026-81, 82, 83, 104, 105, 125, 127) — all routing to Felicia Rogers and Adrian Moore. The keyword sweep captured these as Flock-mentioning artifacts; the substance of the underlying FOIAs is outside this production but the routing pattern is documented.