# Contract to Legal Thread (Dec 2024 DocuSign) The two-message thread that **anchors the actual contract signature date.** On 2024-12-17 15:45 Brittney Hall asks Burningham if he "received the docusign and were able to send it to legal for review"; on 2024-12-18 12:53 Burningham replies: "**I did get it, Chief was working on signing it.**" Resolves the long-standing open question of whether the Flock contract was signed in December 2024 (before any City Council action on the asset-forfeiture funding pivot) or in January 2025 (after a Council meeting). Answer: **December 18, 2024, via DocuSign, by Chief Harris** — five days after Harris's "asset forfeiture funds … On to plan B" email and seven weeks before the January 2025 Council meeting Harris said would authorize the spend. ## What's inside **2024-12-17 15:45 — Brittney Hall → Burningham (`Contract to Legal.msg`):** > Hi Lt. I wanted to confirm you received the docusign and were able to send it to legal for review? Have you had a chance to go over the details with the Chief to see if its something that might work out? **2024-12-18 12:53 — Burningham → Hall (`Contract to Legal (2).msg`):** > I did get it, Chief was working on signing it. **2024-12-18 13:25 — Hall → Burningham (`Contract to Legal (1).msg`, threaded reply):** > Thank you!! ## Key takeaways - **Contract signature mechanism: DocuSign.** Hall sent the executed contract via DocuSign on or before 2024-12-17. This is the standard SaaS-vendor contracting tool; Conway PD signed via electronic signature, not a paper instrument. - **Signature date: on or near 2024-12-18.** Burningham confirms the Chief "was working on signing it" early afternoon of 2024-12-18. By 2024-12-18 13:25 (Hall's "Thank you!!" reply), the signature appears to have been completed or imminent. - **Sequence (verbatim from the corpus):** - 2024-12-13 — Harris emails Hall: "cameras unexpectedly cut from the 2025 budget … asset forfeiture funds … On to plan B. I just need to get approval at the first city council meeting in January, which I am confident I will get." (See [[Morning - Procurement Pivot Thread]].) - 2024-12-16 — Hall offers $5,700 install waiver + surfaces non-appropriation clause as closing tool; Burningham asks for the MSA. (Same thread.) - **2024-12-17 — DocuSign sent.** - **2024-12-18 — Chief Harris signs the contract.** - 2025-01-22 / 23 — Flock onboarding meeting. (See [[2025-01 Flock Onboarding Meeting]].) - **The contract was executed BEFORE the January 2025 Council meeting** Harris said would authorize the asset-forfeiture spend. The chain of authorization the corpus best supports is therefore: vendor + Chief + Lt. → contract signed → asset-forfeiture spend → (later, separately) Council notification or non-objection. This is the procurement narrative anchored across [[Morning - Procurement Pivot Thread]], this thread, the executed [[Flock Safety Order Form and Contract]], and the [[MSA via Cameras Thread]] which preserves the full MSA text Hall sent for legal review. - **The non-appropriation clause Hall pitched as the closing tool exists** — it's MSA Section 11.15 (see [[MSA via Cameras Thread]]). Hall's December pitch was structurally accurate: the contract allows Conway to exit on 30-day notice if Council later denies funding. ## People and orgs mentioned - [[Brittney Hall]] — Flock Territory Sales Manager (later promoted to Regional Account Executive I per the [[HUB Federal Grant Cross-Sell Thread]]). - [[Lt. Andrew Burningham]] — Conway PD; received the DocuSign, walked it to the Chief. - [[Chris Harris]] — Conway Police Chief; **signature party** on the Flock contract on or about 2024-12-18. - [[Flock Safety, Inc.]] - [[Conway Police Department]] ## Concepts invoked - [[Flock Camera-as-a-Service Procurement Model]] - [[Non-Appropriation Clause as Sales Tool]] - [[Asset-Forfeiture Funding for Surveillance Procurement]] ## Events documented - [[2024-12 Contract Signed by Chief Harris via DocuSign]] — 2024-12-18. ## Cross-references - [[Morning - Procurement Pivot Thread]] — the December 12-16 procurement pivot whose conclusion this thread captures. - [[Flock Safety Order Form and Contract]] — Exhibit A executed in this thread. - [[MSA via Cameras Thread]] — full text of the MSA Hall sent for "legal review." - [[2024-12 Flock End-of-Year Discount Offered]] — the closing-tool event this thread completes. ## Open questions / follow-ups 1. **Did "legal review" actually happen?** Burningham's reply ("Chief was working on signing it") suggests Harris was signing without a separate legal-review delay. Whether the City Attorney or any other formal legal review actually reviewed the MSA's terms before signature is not visible. A supplemental records request to the Conway City Attorney could clarify whether a legal-review step occurred and what it found. 2. **Was the executed DocuSign itself preserved by Conway PD?** The PDF version of the executed contract (with signature block populated and signature image / signer name / timestamp metadata) would close the open question definitively. Conway PD's supplemental FOIA Item E requests "executed signature pages, any countersigned MSA, any non-appropriation clause text, and any amendments" — the response to that ask will surface the DocuSign-signed PDF or confirm CPD doesn't hold it.