# Conway-Flock Map Pre-Procurement Mapping (Nov 2024) The technical-planning Zoom meeting that occurred on **2024-11-14 (2:15-3:00pm CST)** — six weeks before the December 12-18 procurement-pivot sequence. Calendar invite from Brittney Hall (Flock TSM) to Burningham, with Flock's Jason Bailey as additional guest. **Stated meeting purpose: "Mapping with Conway PD - looking at 10 locations covering both directions (20 LPR Cameras)."** Establishes that the 20-camera deployment plan was already concrete *before* any contract execution and before any budget-vs-asset-forfeiture funding question had been settled. The mapping meeting precedes the formal procurement narrative. ## What's inside **Calendar metadata:** - **Subject:** "Conway - Flock Map" - **When:** Thursday Nov 14, 2024, 2:15pm – 3:00pm Central Time - **Organizer:** Brittney Hall (`[email protected]`) - **Guests:** Andrew Burningham (`[email protected]`), Jason Bailey (`[email protected]`) - **Location:** Zoom — Meeting ID 863 0325 3795 **Stated agenda (from the calendar description):** > "Mapping with Conway PD - looking at 10 locations covering both directions (20 LPR Cameras)" ## Key takeaways - **The 20-camera deployment was already fully specified by 2024-11-07** — the date of Hall's calendar invite. The camera count (20), the location count (10 intersections), and the directional-coverage design ("covering both directions") were established before the Nov 14 mapping meeting even ran. This is six weeks before the Dec 12-18 procurement-pivot sequence ([[Morning - Procurement Pivot Thread]]) and the Dec 17-18 contract DocuSign ([[Contract to Legal Thread (Dec 2024 DocuSign)]]). - **Procurement narrative sequence reconstructed:** 1. **Pre-2024-11-07** — Flock-Conway PD scoping conversations established a 20-camera, 10-intersection plan. 2. **2024-11-14** — Mapping meeting (this event) confirmed specific intersection locations and directional coverage. 3. **2024-11 / Dec early** — Quote/MAP-and-Quote prepared and presumably reviewed (the corpus contains a separate file "Flock MAP and Quote.pdf" — see related ingestion). 4. **~2024-12** — Conway PD presented the budget line item to the Council for the 2025 city budget. 5. **2024-12-13** — Chief Harris notifies Hall: the line item was cut. Pivot to asset-forfeiture funding announced. 6. **2024-12-16** — Hall negotiates $5,700 install waiver + non-appropriation clause as closing tools. 7. **2024-12-17** — DocuSign sent. 8. **2024-12-18** — Chief Harris signs. 9. **2025-01-22 / 23** — Project kickoff meeting. 10. **2025-Q1 → 2026-Q2** — Deployment in installments, gated by ARDOT permitting (see [[Conway PD Project Update - ARDOT Permits Series]]). - **Jason Bailey is a new Flock contact** — appears in the meeting invite but not in subsequent corpus correspondence. Role unclear; possibly a deployment engineer or project-scoping specialist who supports the TSM during scoping but transfers off the account once the Project Manager (Skylar Lindner, per [[AR - Conway PD - Welcome to Flock!]]) and CSM (Melissa Lee) take over post-contract. - **Pre-procurement technical planning predates the procurement-authorization process.** This is itself a finding: the 20-camera plan was an established Flock-Conway technical decision before the Council had any chance to vote yes or no. The Council was not asked to authorize whether or how many; it was asked to fund what had already been planned. The Council's December cut therefore did not stop the project; it merely shifted the funding source. ## People and orgs mentioned - [[Brittney Hall]] — Flock TSM; organizer of the mapping meeting. - [[Lt. Andrew Burningham]] — Conway PD attendee. - **Jason Bailey** — Flock (role unspecified; likely deployment engineer / scoping specialist). Single appearance in this thread. - [[Flock Safety, Inc.]] - [[Conway Police Department]] ## Concepts invoked - [[Flock Camera-as-a-Service Procurement Model]] - [[Asset-Forfeiture Funding for Surveillance Procurement]] ## Events documented - *2024-11-07 — Mapping-meeting invite sent by Hall; 20-camera/10-intersection plan established.* - *2024-11-14 — Mapping meeting held over Zoom.* ## Cross-references - [[Morning - Procurement Pivot Thread]] — the December follow-up that pivoted to asset-forfeiture funding. - [[Contract to Legal Thread (Dec 2024 DocuSign)]] — the December signature. - [[AR - Conway PD - Welcome to Flock!]] — the January 2025 project kickoff that operationalized the deployment. - [[Flock Devices 2 (admin screenshot)]] — the eventual intersection-level placement (which broadly matches the mapping-meeting plan of 10 intersections × 2 directions). ## Open questions / follow-ups 1. **Pre-mapping scoping correspondence.** The 20-camera/10-intersection plan was established BEFORE 2024-11-07. Whether there is a separate prior thread (e.g., "Flock initial demo," "Conway PD interest" — terms not present in this production's filename set) is open. Possible supplemental. 2. **Jason Bailey's role.** Single corpus appearance; not on the contract cover; not on onboarding. What role at Flock — and on this scoping? An open question for external research (LinkedIn / flocksafety.com staff page). 3. **Original 10-intersection list.** The mapping-meeting invite says "10 locations covering both directions"; the eventual deployment (per [[Flock Devices 2 (admin screenshot)]]) has individual intersections with up to 4 cameras (e.g., S Donaghey + Dave Ward has F#011-F#014, 4 cameras). Whether the original 10 intersections changed during the Nov-Dec scoping is unknown.