# Flock Safety Order Form and Contract The Flock Safety Order Form (Exhibit A) for the 20-camera Conway PD deployment. Image-only PDF in the production; text recovered by OCR. Establishes the financial terms, hardware quantity, contract length, retention period, and counterparty identity that anchor every later procurement, invoicing, and policy question. ## What's inside - Customer / Legal Entity Name: **AR - Conway PD** - Vendor: **Flock Group Inc.**, 1170 Howell Mill Rd, Suite 210, Atlanta, GA 30318 - Accounts Payable Email: **[email protected]** - Billing Address: **1105 Prairie Street, Conway, Arkansas 72032** (CPD HQ) - Initial Term: **36 Months** · Renewal Term: **24 Months** (auto-renew unless 30-day notice) - Payment Terms: **Net 60** · Billing Frequency: **Annual Plan – First Year Invoiced at Signing** - Retention Period: **30 Days** (Flock-cloud retention setting; distinct from CPD's policy retention; see below) - Hardware: **Flock Safety Falcon ®** LPR cameras, **Quantity 20**, "Included" in the recurring fee - Professional Services: Standard Implementation, Existing Infrastructure Implementation, MASH Tested Pole Implementation (Non-Coastal Region) — all line-itemed at $0.00 against listed quantities - Subtotal Year 1: **$60,000.00** - Annual Recurring Subtotal: **$60,000.00** - Discounts: **$5,700.00** (Flock Safety Professional Services discount, $5,700.00; Platform and Add-ons each $0.00) - Estimated Tax: $0.00 (Customer responsible for actual tax) - **Contract Total: $180,000.00** (3-year initial term × $60,000) - Main Contact (Flock side, on cover): **Brittney Hall** ([email protected], 501-837-9611, "Territory Sales Manager" per onboarding email) ## Key takeaways - The contract is a single integrated 36-month commitment for 20 LPR cameras at $60,000/year, totaling $180,000 over the initial term. There is **no per-camera unit price line** — hardware is bundled into the recurring fee with each individual camera marked "Included." This is consistent with Flock's industry-standard "Camera-as-a-Service" model. - The retention period stated on the Order Form (**30 days**) refers to Flock's platform retention for raw plate reads, not to CPD's policy retention. CPD's [[Conway Police Department]] policy 800-32 (Aug 30, 2013, R3 1/18/2023) cites **150 days** as the statutory cap on LPR data ([[AR - Conway PD - Welcome to Flock!]], attached LPR policy, p. 3 of policy / p. 7 of OCR'd PDF). The 30-day vs. 150-day gap is policy-by-platform-default, not policy-by-contract — an open question for synthesis. - The contract counterparty is "AR - Conway PD," not "City of Conway." Whether the contract was executed under the Mayor's signature or CPD's autonomous procurement authority is **not visible** in this PDF — the signature pages are not part of the OCR'd content surfaced in the production. A review of the asset-forfeiture funding question should check whether `Contract to Legal.msg` / `Contract to Legal (1).msg` / `Contract to Legal (2).msg` carry the executed signatures or only drafts. - Date of execution is **not visible** in the OCR'd text. Surrounding emails place the deployment kickoff at **2026-01-23** ([[AR - Conway PD - Welcome to Flock!]]) and the LPR Report ([[LPR Report First Half 2025]]) describes a six-camera install "since 2023." That predates the 20-camera contract; CPD ran at least one prior Flock procurement or a different LPR product. Closer review deepens this. - The financial footprint of $180,000 over 36 months is the figure the asset-forfeiture funding question and the open follow-up to the Council scope question rest on. Conway PD's apparent practice of signing a vendor contract whose accounting flows to **the Narcotics-Division lieutenant's email address** rather than to the City Finance / Purchasing / Mayor's Office is a flag worth synthesizing — see [[Mayor's Office (Conway)]] (zero corpus touches) and the Conway Purchasing Manager Tiffany Maddox (also zero touches per [[2026-05 Bounce-Scope Diagnostic]]). ## People and orgs mentioned - [[Lt. Andrew Burningham]] — accounts payable contact for the contract (`[email protected]`). - [[Brittney Hall]] — Flock Territory Sales Manager, main contact on contract cover page. - [[Conway Police Department]] — purchasing party ("AR - Conway PD"). - [[Flock Safety, Inc.]] — vendor ("Flock Group Inc."). ## Concepts invoked - [[Automatic License Plate Reader (ALPR)]] - [[Flock Camera-as-a-Service Procurement Model]] - [[Flock Audit Logs and Retention]] - [[Asset-Forfeiture Funding for Surveillance Procurement]] — pending evidence on funding source. ## Events documented - *Date of execution not visible on the OCR'd form; bracketed by 2024-11-14 mapping meeting and 2025-01-23 onboarding email — see [[2025-01 Flock Onboarding Meeting]].* ## Cross-references - [[AR - Conway PD - Welcome to Flock!]] — the cover-letter / Customer-Success kickoff email + LPR policy 800-32 attached. - [[LPR Report First Half 2025]] — Burningham's semi-annual usage report covering this hardware. - [[Flock Devices 2 (admin screenshot)]] — physical intersection-level placement of the 20 cameras under this contract. - [[Flock Safety Past Due Balance INV-81961]] — past-due invoice billed under this contract. ## Open questions / follow-ups 1. **Signature pages.** Are executed signature pages anywhere in the production? The OCR'd PDF stops at "Product and Services Description." If not, file a supplemental. 2. **Funding source.** Item 4 of the original FOIA asked for asset-forfeiture authorizations. The contract surfaces the dollar figure but not the appropriation. An open funding-source question. 3. **Pre-2024 cameras.** The LPR Report references "6 stationary license plate readers installed since 2023 and working through the present with one company. An additional 20 with a different company have been ordered." The first company is unnamed; the production does not surface that prior contract. Open question — Conway PD has a pre-Flock LPR vendor that the corpus does not document. 4. **Retention reconciliation.** Contract specifies 30-day retention; policy 800-32 specifies 150-day retention. See the synthesis on [[Flock Audit Logs and Retention]]. > [!note] OCR caveat > The contract PDF is image-only and was OCR'd at 300 DPI. The OCR introduces minor character noise (e.g., "Flock Group Ine." for "Flock Group Inc.", "ffock safety" for "flock safety", "yon ag" for "$0.00" on one line). Substantive numeric facts (quantity 20, $60,000 annual, $180,000 total, 36-month term, 30-day retention, $5,700 discount) are reproduced with sufficient confidence for citation; for any deliverable that quotes specific contract clauses verbatim, refresh from the raw PDF.