# Craighead County Purchasing Policy and Ordinance The 29-page file combines the County purchasing manual, statutory printouts, and the original Emergency Ordinance 78-8. The manual's cover says it was last updated on 2025-01-06 (p. 1). The packet states general procurement rules; it does not include a purchase order, bid file, contract, court order, invoice, or payment record for a surveillance system. ## Purchasing thresholds The manual says departments may buy equipment, supplies, materials, and services up to `$5,000` directly from vendors after receiving a purchase order and that every purchase requires a purchase-order number (`Craighead County's Purchasing Policy 78-8 Original Ordinance.pdf`, p. 4, `"All purchases will require a purchase order number"`). For higher values, it states: > `For purchases over $5000 and less than $42,921; no less than two (2) bids should be received, forwarded to the purchasing department and documented.` > `For purchases that amount to $42,921 or more, the Purchasing Agent shall follow the formal bidding procedures, as outlined in Arkansas Code 14-22-102.` (`Craighead County's Purchasing Policy 78-8 Original Ordinance.pdf`, p. 5.) The same page says equipment, supplies, materials, and services on current state or federal contracts do not require local bidding because bidding occurred at those levels (p. 5). ## Single-source rule The packet's attached copy of Ark. Code Ann. section 14-22-106 lists `"Goods or services available only from a single source"` and requires both: > `Documentation concerning the exclusivity of the single source` and > `A county court order filed with the county clerk that sets forth the basis for the single source procurement` (`Craighead County's Purchasing Policy 78-8 Original Ordinance.pdf`, pp. 16-17.) ## Evidentiary boundary These rules define procedures and possible exemptions. They do not show which procedure Craighead County used for Avigilon, BRINC, the phone-based BWC inventory, or Jonesboro access; whether a state/cooperative vehicle applied; or whether a system-specific purchase was below, above, renewed across, or exempt from a threshold. ## Open questions - System-specific requisitions, purchase orders, quotes, bids, contracts, court orders, invoices, payments, renewals, and cooperative-contract records. - Records authorizing and pricing the JPD Avigilon access arrangement and Sheriff's access to JPD's Flock tenant. - Whether any system was acquired under a statutory exception and, if so, the required supporting record.