# Hot Springs PD FOIA 26-917 Production The [[Hot Springs Police Department]] production contains six PDFs totaling 87 pages. It documents negotiations for a ten-unit [[Flock Safety, Inc.|Flock]] LPR-and-fixed-video package, an ARDOT-approved engineering plan for ten P1977 sites, and 2021 [[Vigilant Solutions, LLC|Vigilant]]/LEARN paperwork. It does **not** establish that the Flock quote was executed, that the ten planned sites were installed or activated, or that the City's production constitutes the complete current camera map requested. The City released the same six PDFs twice. The closure archive downloaded on 2026-07-23 was byte-for-byte identical to the files already staged from the initial release. The requester identity image was absent from the closure archive and is not in `raw/`, `extracted/`, or the wiki. ## What's inside - [[Hot Springs Flock Quote and Procurement Negotiation]] - quote `Q-162122` and the September-November 2025 email chain. - [[Hot Springs P1977 Flock Camera Plan]] - permit pages, City request letter, and ten-site final engineering plan. - [[Hot Springs Vigilant Agreements and Legacy ALPR]] - 2021 sole-source letter and two Vigilant Enterprise Service Agreement forms. - [[Hot Springs Flock Public Framing Document]] - unattributed system description, public talking points, and recommended safeguards. ## Key takeaways - **The produced Flock document is a proposal, not an executed contract.** It calls itself a "Budgetary Quote" and states, "This is not an invoice - this document is a non-binding proposal for informational purposes only" ([[Hot Springs Flock Quote and Procurement Negotiation]], `Flock Safety Contract.pdf`, p. 2). - **The proposed package combined plate recognition and fixed video.** The quote lists ten "Flock Safety Solar Multi-Purpose LPR and Video Fixed w/ LTE" units for a 12-month term and a $35,000 total after a $9,000 first-year discount (same source, pp. 1-4). - **The P1977 plan supplies ten exact source-produced locations.** Sheet T.02 labels each product `LPR + Video`; sheets A.01-A.10 call the equipment "PROPOSED" ([[Hot Springs P1977 Flock Camera Plan]], `P1977, 10 ALPR, D6, Garland Co, Hot Springs, Hwy 70-270-7 , 4-15-26.pdf`, pp. 5, 8-17). - **The produced permit copy is not fully countersigned.** It says work may proceed "when both parties sign this Permit & Agreement," but the applicant signature/date lines are blank; ARDOT's Joseph D. Hawkins signed on 2026-04-16 (same source, p. 2). This conflicts with the statewide export's shorthand `Signed` label and is tracked at [[T019 - Hot Springs P1977 Signed Label vs Incomplete Permit and Deployment Record]]. - **The legacy record documents Vigilant/LEARN adoption work, but not current status.** A 2021 agreement selects the Standard LPR package and bears an HSPD signature while the Vigilant signature/date remain blank; the later L5Q form specifies six camera-license keys but is unsigned on both signature blocks ([[Hot Springs Vigilant Agreements and Legacy ALPR]], cited agreements, pp. 6, 9-11). - **A public-framing document is not an adopted policy.** Its proposed safeguards include written policy, audits, supervisor review, limited retention, training, and transparency reporting, but the production contains no adopted HSPD policy or audit/reporting record ([[Hot Springs Flock Public Framing Document]], `Flock Safety Information.pdf`, pp. 4-6). ## Request coverage | Requested category | Produced record | Unresolved boundary | |---|---|---| | Complete current camera map and native data | Ten P1977 plan points in a PDF | No native GIS/platform export; no complete City, private-integration, shared, mobile, or non-P1977 inventory | | P1977 lifecycle reconciliation | Permit form, City letter, approved plan sheets | No applicant-signed permit copy, work order, as-built, inspection, acceptance, activation, relocation, removal, or current-status record | | Procurement, funding, and lifecycle | Flock quote/emails; 2021 Vigilant forms | No executed Flock agreement, purchase order, invoice/payment, acceptance, renewal, termination, or current Vigilant disposition | | Flock tenant, site, and sharing configuration | Generic quoted capabilities and generic talking points | No tenant/site export, SharedNetworks, permissions, audit, retention-setting, or configuration-history record | | Policies, training, and statutory reports | Recommended safeguards in an unattributed talking-points document | No adopted or superseded policy, training record, or six-month report | | Retained audits and exports | None | Category remains unanswered | | Mobile camera-bearing systems | Incumbent-provider and ShotSpotter references in the email chain | No body-camera, in-car, drone/UAS, trailer, temporary-camera, or current mobile-system inventory | | Bounded communications and custodian search | One Flock sales chain | No complete custodian/search disposition; Public Works alone separately reported no responsive records | ## People and organizations mentioned - [[Hot Springs Police Department]] and [[City of Hot Springs]] - customer, applicant, and responding public bodies. - [[Flock Safety, Inc.]] - proposed LPR/video vendor and plan author. - [[Vigilant Solutions, LLC]] and [[Vetted Security Solutions]] - legacy LPR/LEARN vendor and Arkansas reseller. - [[Jason Lanthier]], [[Billy Hrvatin]], [[Shaun Roach]], [[Larry Patrick]], and [[Tia McGraw]] - participants in the 2025 Flock negotiation. - [[Bill Burrough]], [[Joseph D. Hawkins]], [[Eric Breun]], [[Garrett Yosenick]], and [[Michael B. Leeper]] - P1977 request, review, project, or engineering actors. - [[Jeff Michau]], [[Kristin Brown]], [[Jessica Burks]], [[Chris Hays]], [[Bill Quinlan]], and [[Greg Skelly]] - actors named in the 2021 Vigilant records. ## Concepts invoked - [[Automatic License Plate Reader (ALPR)]] - [[Vigilant LEARN LPR Network]] - [[ARDOT Right-of-Way Permitting for ALPR]] - [[Flock Network Sharing - Hot Lists]] - [[Flock Audit Logs and Retention]] ## Events documented - [[2021-05 Hot Springs Signs Vigilant Standard LPR Agreement]] - [[2025-11 Hot Springs and Flock Negotiate One-Year Quote]] - [[2026-04 ARDOT Approves Hot Springs P1977 Plan]] - [[2026-07 Hot Springs Closes FOIA 26-917]] ## Open questions and follow-ups - Identify the current custodian and status of the executed Flock order, purchase order, payment, installation, activation, and acceptance records. - Produce an existing native current camera/site export and any platform-native sharing, access, retention, and audit/configuration records actually generated or retained. - State the disposition of each omitted category and the custodians/systems searched. - Clarify whether each P1977 point was installed, activated, moved, removed, inspected, or accepted, and provide the corresponding existing records.