# Hot Springs PD FOIA 26-917 Production The [[Hot Springs Police Department]] production contains six PDFs totaling 87 pages. It documents negotiations for a ten-unit [[Flock Safety, Inc.|Flock]] LPR-and-fixed-video package, an ARDOT-approved engineering plan for ten P1977 sites, and 2021 [[Vigilant Solutions, LLC|Vigilant]]/LEARN paperwork. This municipal package does **not** establish that the Flock quote was executed, that the ten planned sites were installed or activated, or that the City's production constitutes the complete current camera map requested. A later ARDOT response supplies the countersigned permit and District special permit but still no physical-closeout or current-operation record. The City released the same six PDFs twice. The closure archive downloaded on 2026-07-23 was byte-for-byte identical to the files already staged from the initial release. The requester identity image was absent from the closure archive and is not in `raw/`, `extracted/`, or the wiki. ## What's inside - [[Hot Springs Flock Quote and Procurement Negotiation]] - quote `Q-162122` and the September-November 2025 email chain. - [[Hot Springs P1977 Flock Camera Plan]] - permit pages, City request letter, and ten-site final engineering plan. - [[Hot Springs Vigilant Agreements and Legacy ALPR]] - 2021 sole-source letter and two Vigilant Enterprise Service Agreement forms. - [[Hot Springs Flock Public Framing Document]] - unattributed system description, public talking points, and recommended safeguards. ## Key takeaways - **The produced Flock document is a proposal, not an executed contract.** It calls itself a "Budgetary Quote" and states, "This is not an invoice - this document is a non-binding proposal for informational purposes only" ([[Hot Springs Flock Quote and Procurement Negotiation]], `Flock Safety Contract.pdf`, p. 2). - **The proposed package combined plate recognition and fixed video.** The quote lists ten "Flock Safety Solar Multi-Purpose LPR and Video Fixed w/ LTE" units for a 12-month term and a $35,000 total after a $9,000 first-year discount (same source, pp. 1-4). - **The P1977 plan supplies ten exact source-produced locations.** Sheet T.02 labels each product `LPR + Video`; sheets A.01-A.10 call the equipment "PROPOSED" ([[Hot Springs P1977 Flock Camera Plan]], `P1977, 10 ALPR, D6, Garland Co, Hot Springs, Hwy 70-270-7 , 4-15-26.pdf`, pp. 5, 8-17). - **The municipal permit copy is applicant-blank; a later ARDOT copy is fully countersigned.** The original page says work may proceed `"when both parties sign this Permit & Agreement"`, but its applicant lines are blank (same source, p. 2). ARDOT's later R033097 response supplies Bill Burrough's April 17 applicant signature, resolving [[T019 - Hot Springs P1977 Signed Label vs Incomplete Permit and Deployment Record]] while leaving physical closeout open at [[T054 - Hot Springs P1977 Executed Authorization vs Missing Closeout and Operational Proof]]. - **The legacy record documents Vigilant/LEARN adoption work, but not current status.** A 2021 agreement selects the Standard LPR package and bears an HSPD signature while the Vigilant signature/date remain blank; the later L5Q form specifies six camera-license keys but is unsigned on both signature blocks ([[Hot Springs Vigilant Agreements and Legacy ALPR]], cited agreements, pp. 6, 9-11). - **A public-framing document is not an adopted policy.** Its proposed safeguards include written policy, audits, supervisor review, limited retention, training, and transparency reporting, but the production contains no adopted HSPD policy or audit/reporting record ([[Hot Springs Flock Public Framing Document]], `Flock Safety Information.pdf`, pp. 4-6). ## Request coverage | Requested category | Produced record | Unresolved boundary | |---|---|---| | Complete current camera map and native data | Ten P1977 plan points in a PDF | No native GIS/platform export; no complete City, private-integration, shared, mobile, or non-P1977 inventory | | P1977 lifecycle reconciliation | Permit form, City letter, approved plan sheets; later ARDOT countersigned permit and District special permit | No work order, as-built, inspection, acceptance, activation, relocation, removal, or current-status record | | Procurement, funding, and lifecycle | Flock quote/emails; 2021 Vigilant forms | No executed Flock agreement, purchase order, invoice/payment, acceptance, renewal, termination, or current Vigilant disposition | | Flock tenant, site, and sharing configuration | Generic quoted capabilities and generic talking points | No tenant/site export, SharedNetworks, permissions, audit, retention-setting, or configuration-history record | | Policies, training, and statutory reports | Recommended safeguards in an unattributed talking-points document | No adopted or superseded policy, training record, or six-month report | | Retained audits and exports | None | Category remains unanswered | | Mobile camera-bearing systems | Incumbent-provider and ShotSpotter references in the email chain | No body-camera, in-car, drone/UAS, trailer, temporary-camera, or current mobile-system inventory | | Bounded communications and custodian search | One Flock sales chain | No complete custodian/search disposition; Public Works alone separately reported no responsive records | ## People and organizations mentioned - [[Hot Springs Police Department]] and [[City of Hot Springs]] - customer, applicant, and responding public bodies. - [[Flock Safety, Inc.]] - proposed LPR/video vendor and plan author. - [[Vigilant Solutions, LLC]] and [[Vetted Security Solutions]] - legacy LPR/LEARN vendor and Arkansas reseller. - [[Jason Lanthier]], [[Billy Hrvatin]], [[Shaun Roach]], [[Larry Patrick]], and [[Tia McGraw]] - participants in the 2025 Flock negotiation. - [[Bill Burrough]], [[Joseph D. Hawkins]], [[Eric Breun]], [[Garrett Yosenick]], and [[Michael B. Leeper]] - P1977 request, review, project, or engineering actors. - [[Jeff Michau]], [[Kristin Brown]], [[Jessica Burks]], [[Chris Hays]], [[Bill Quinlan]], and [[Greg Skelly]] - actors named in the 2021 Vigilant records. ## Concepts invoked - [[Automatic License Plate Reader (ALPR)]] - [[Vigilant LEARN LPR Network]] - [[ARDOT Right-of-Way Permitting for ALPR]] - [[Flock Network Sharing - Hot Lists]] - [[Flock Audit Logs and Retention]] ## Events documented - [[2021-05 Hot Springs Signs Vigilant Standard LPR Agreement]] - [[2025-11 Hot Springs and Flock Negotiate One-Year Quote]] - [[2026-04 ARDOT Approves Hot Springs P1977 Plan]] - [[2026-07 Hot Springs Closes FOIA 26-917]] ## Subsequent ARDOT response The [[ardot/r033097-hot-springs-p1977-response-2026-08-10/_overview|ARDOT R033097 Hot Springs P1977 Response]] supplies the later countersigned TCD permit, signed special permit, bond receipt, and April 23 execution transmission. It resolves the applicant-signature gap in this municipal copy. The ten plan coordinates are unchanged, and no completion, as-built, inspection, final acceptance, activation, or current-inventory record appears. ## Open questions and follow-ups - Identify the current custodian and status of the executed Flock order, purchase order, payment, installation, activation, and acceptance records. - Produce an existing native current camera/site export and any platform-native sharing, access, retention, and audit/configuration records actually generated or retained. - State the disposition of each omitted category and the custodians/systems searched. - Clarify whether each P1977 point was installed, activated, moved, removed, inspected, or accepted, and provide the corresponding existing closeout/current-state records.