# Pulaski County PSN18 Grant Award (Contract 6228) The federal **Project Safe Neighborhoods (PSN) Formula 18 grant** awarded to Pulaski County (specifically PCSO) — Subgrant `PE20-116-P18`, Federal Award Numbers `2018-GP-BX-0013` and `2018-GP-BX-0072` — administered through the [[Arkansas Department of Finance and Administration — Office of Intergovernmental Services|Arkansas DFA-IGS]] as a state pass-through from the [[US Department of Justice — Bureau of Justice Assistance|US DOJ Bureau of Justice Assistance (BJA)]]. **Award amount: $75,500. Project period: January 1, 2020 – December 31, 2020, modified for COVID to June 30, 2021.** The grant funded PCSO's **pre-Flock [[Genetec, Inc.|Genetec]] AutoVu LPR system**, installed by [[SkyCop, Inc.]]; see [[SkyCop Invoice 8381 — Pulaski County Genetec System]] for the equipment spend. This source page consolidates five of the six Contract 6228 files (GrantAward + Date + Addendum + Additional Forms + Extension) — all the federal-grant administrative paperwork. The sixth file (Closeout) is treated separately because it documents the SkyCop equipment purchase that executed the grant. ## What's inside ### File 1: `JD_Contract6228_GrantAward.pdf` (26 pages) — the federal Award Document The 16-page **DOJ BJA Award Continuation Sheet** for Grant 2018-GP-BX-0072, **filed with the Pulaski County Circuit Clerk on January 29, 2020** by [[Terri Hollingsworth]] (multiple "FILED 01/29/20 09:58:XX" stamps). The document is the standard federal-grant special-conditions packet, plus the Pulaski County PSN18 Project Budget detail line items. | Field | Value | |---|---| | Federal Award Numbers | `2018-GP-BX-0013` and `2018-GP-BX-0072` | | Federal Award Date | October 2, 2018 | | Subgrant Number | `PE20-116-P18` | | Subgrantee | Pulaski County Sheriff's Office (2900 S Woodrow St, Little Rock AR 72204) | | Federal Identification / DUNS | 71-6006487 | | **Award Amount** | **$75,500.00** (all federal; $N/A state; $N/A local match) | | Start Date | January 1, 2020 | | **Original End Date** | **December 31, 2020** | | Award Date | January 8, 2020 | | Action | Initial Award | | CFDA Number | 16.609 (Project Safe Neighborhoods (PSN)) | | Statutory Authority | FY18 BJA Project Safe Neighborhoods Award; Public Law 115-141, 132 Stat. 348, 420; Title I of Public Law 90-351 (codified at 34 USC ch. 101); 28 USC 530C(a) | **Approving Officials:** [[Doris R. Smith]] (Administrator DFA-IGS / State Technology) on the agency side; [[Barry Hyde]] (County Judge, Pulaski County Sheriff's Office) on the subgrantee side. The 57 PSN Special Conditions cover the standard federal-grant compliance regime: Part 200 Uniform Requirements (2 CFR Part 200), DOJ Grants Financial Guide compliance, FFATA reporting, SAM registration, Title VI nondiscrimination, prohibited internal confidentiality agreements (DOJ whistleblower protections), 41 U.S.C. 4712 (procurement-integrity), and — notably — Conditions 54, 55, and 56 on **8 U.S.C. 1373 compliance** ("Noninterference with federal law enforcement"). The 8 U.S.C. 1373 conditions require the recipient to certify and continue compliance with the sanctuary-cities-restriction regime; the certification was a 2018-era DOJ priority under the prior administration's grant-conditioning policy. This is what the **DHS/ICE Communications Addendum #1** (below) addresses. The PSN Revised Project Budget pages (19-26) detail line-item categories: - Personnel/Overtime: $0 - Mandated Benefits: $0 - Employer Benefits: $0 - Maintenance and Operations: line items including *"(mobile) SC-AU-M-OFFLINEMAP-NA - Mapping license including data from North America per vehicle license"*; *"(mobile) Installation and Programing - Includes programing of each mobile box"*; *"(mobile) SC-G-AU-P-MBASE PATROLLER - Genetec AutoVu Patroller per vehicle license"* - Travel/Training: small items - Equipment / Capital Outlay: the bulk of the $75,500 The line-item descriptors anchor the **Genetec AutoVu mobile-LPR system** as the planned equipment purchase. The Maintenance & Operations line embeds Genetec's specific product SKUs (SC-G-AU-P-MBASE PATROLLER, SC-AU-M-OFFLINEMAP-NA) — Skycop / Genetec part numbers identifying a vehicle-mounted mobile LPR platform. ### File 2: `JD_Contract 6228_Date.pdf` (3 pages) — COVID modification award document + forwarding email A second federal Award Document for the same grant, marked **Modification** (not Initial), with: | Field | Value | |---|---| | Modification Effective Date | **November 1, 2020** | | New End Date | **June 30, 2021** | | Approving Official | [[Autumn Hemphill]], Statewide Program Manager, DFA-IGS Intergovernmental Services (replacing the original [[Doris R. Smith]]) | The modification was triggered by COVID. The third page contains an October 5, 2020 forwarding chain showing [[Mike Hutchens]] (PCSO) forwarding the modification to [[Mariah Hatta]] (`[email protected]`) and to PCSO records contact [[Katie Hargis]] (`[email protected]`) with the message *"Idk what this is......? ????"* — which she then forwarded for action. The originating sender was [[Julie Shelby]] (`[email protected]`) of DFA-IGS, addressed *"Good Morning Pulaski County, Due circumstances surrounding COVID-19, the decision was made to modify awards for PSN 18."* and asking *"Please have the document signed by the Authorized Official, and send back electronically to [email protected] (copy me)—Due: Friday, October 9th by 12:00 noon."* ### File 3: `JD_Contract6228_Addendum.pdf` (4 pages) — DHS/ICE Communications Addendum #1 The PSN-grant-required Addendum #1: *"Information regarding Communication with the Department of Homeland Security (DHS) and/or Immigration and Customs Enforcement (ICE)."* Required by BJA as a condition of PSN funding to ensure compliance with 8 U.S.C. 1373. The Addendum poses three questions: 1. *"Does your jurisdiction have any laws, policies, or practices related to whether, when, or how employees may communicate with DHS or ICE?"* 2. *"Is your jurisdiction subject to any laws from a superior political entity (e.g., a state law that binds a city) that meet the description in question 1?"* 3. *"If yes to either: Please provide a copy of each law or policy; Please describe each practice; and Please explain how the law, policy, or practice complies with section 1373."* The Pulaski County / PCSO response (handwritten on the form, partially OCR-resolved): - Question 1: *"Yes"* (with what appears to be a reference to a Sheriff's Office Policy that mentions *"either no restriction on communication"* or *"prohibits communication with DHS or ICE"* — OCR ambiguous; the corpus does not contain the policy itself) - Question 2: *"No"* (no superior-state-government restriction) - Question 3: *"Click here to enter text"* (the form's default placeholder, suggesting no policy text was attached) The signed/dated Addendum was returned via [[Shydin Seahorn]]'s February 19, 2020 email to [[Katie Hargis]] forwarding [[Julie Shelby]]'s DFA-IGS instructions; Hargis arranged for [[Barry Hyde|Judge Hyde]] to sign in blue ink. The signed Addendum was mailed to *"DFA-IGS Address For Mailed Documents: Arkansas Department of Finance and Administration / Office of Intergovernmental Services / ATTN: PSN / Post Office Box 8031 / Little Rock, Arkansas 72203-8031."* The signed document itself is not separately produced. *Observation, distinct from the record:* the DHS/ICE Addendum is a 2018-era DOJ-imposed PSN-grant condition. Whether PCSO's Yes-answer to Question 1 reflects a permissive policy on DHS/ICE communications (the typical 2018-era DOJ goal) or a restrictive policy (which would have raised PSN-eligibility questions) is not legible from the OCR. The corpus does not contain the underlying Sheriff's Office policy. ### File 4: `JD_Contract6228_Additional Forms.pdf` (9 pages) — Agency Certification + Acting-Authorized-Official designation + bundled PCRCSU MOU A four-section document: **Section 1: Pulaski County Contract Approval Routing form** (Page 1) — the standard internal routing; submission to Purchasing dated 5/4/2020, due date sometime in February. **Section 2: DFA-IGS Agency Certification** (Page 3) — Judge Hyde's signed certification that he is the Authorized Official and that the workbook information is true and accurate. Email signature line: `[email protected]`. Telephone: 501-340-8305. **Section 3: Request to Designate Acting Authorized Official** (Page 4) — A formal designation transferring grant-administrative authority from the Judge to a designee. **PCSO names [[Nina Jones]] as the proposed Acting Authorized Official with the title "PCSO Financial Director."** This makes Jones the day-to-day grant-administration contact, with the authority to execute budget documents, reimbursement requests, and IGS communications on Judge Hyde's behalf. The Section 3 forwarding email from [[Julie Shelby]] (DFA-IGS) to [[Shydin Seahorn]] (PCSO) on April 24, 2020 explains: *"DFA-IGS needs the Agency (Workbook) Certification and the Approved Budget (documents inside of the workbook), and the Request to Designate An Acting Authorized Official form signed to be able to process the invoice 1… The forms need to be signed in blue ink and mailed in."* The completed forms were returned through Seahorn's blue-ink process to Hargis at the County Grants office, then to Judge Hyde for signature. **Section 4: Pulaski County Regional Crisis Stabilization Unit MOU + Data Sharing attachment + Admission Criteria** (Pages 5-9) — an entirely separate document bundled into the Additional Forms file. The PCRCSU MOU is a **multi-county Memorandum of Understanding** for mental-health crisis intervention services, **completely unrelated to ALPR or surveillance procurement.** The presence of this MOU in the Contract 6228 packet appears to reflect a documentary-bundling practice at Pulaski County Purchasing — the contract routing form would have been filed in a contract-approval batch that included both the PSN grant and the PCRCSU MOU. The PCRCSU MOU specifies a data-sharing framework (individual-level data including name, SSN, address, location of arrest, type charge, dispatch information, recidivism rate); admission/exclusion criteria for crisis stabilization; and dispute-resolution / termination provisions. The MOU is signed by multiple county judges including Pulaski's Judge Hyde and Faulkner County Judge/CEO (signature OCR-garbled). *This MOU is out of scope for the surveillance investigation and is noted but not given its own wiki page.* ### File 5: `JD_Contract6228_Extension.pdf` (6 pages) — April 2021 grant-extension routing for COVID modification The County's internal documentation for the COVID-driven grant extension: - **Contract Approval Routing form**: Submitted to Purchasing April 6, 2021. Originating Department: Pulaski County Sheriff's Office. Dept. & Line Item: `3543-0000`. Department Head Signature dated April 5, 2021. Summary Explanation: *"The Project Safe Neighborhood Sub-Grant with the Arkansas Department of Finance and Administration ended 12/31/2020. This sub-grant has been extended to 6/30/2021 due to Covid. The new contract reflecting the extension should be signed by Judge Hyde."* — **Note the different department/line-item charged for the Extension routing: `3543-0000` rather than `0400` (the PCSO line)**; the grant-administration extension was apparently routed through a different department code. - **Pulaski County Grant Application Approval Request Form**: Department `3543-0000`, Contact Person [[Nina Jones]], Granting Agency *"USDOJ OJP BJA/Arkansas Depart of Finance & Admin."*, project name *"The Project Safe Neighborhood Grant"*, **amount of grant funds requested: 0 (Continuation Grant)**. Marked Federal, no match. Signatures: Department Director, Grants Administrator, Comptroller (multiple staff signatures, dates April 2021). - **Federal Award Document** (Pages 3-4): The same Modification document as in `JD_Contract 6228_Date.pdf` (effective November 1, 2020, end date June 30, 2021, signed by [[Autumn Hemphill]]). - **DFA-IGS Original Budget + Revised Budget** (Page 4): The Maintenance and Operations / Capital Outlay categories total $75,500 (Original) and adjusted (Revision 1) to reflect the COVID-extended period. Line items reference *"3-SC Skycop Cameras, accessories, software, licenses, installation, training / 2 Mobile Generic Sharp XS VGA Cameras, accessories, installation, etc / Rapid Deployment Case/ARC Server"* — **this is the corpus's first documentary statement of the equipment to be purchased: 3 SkyCop cameras + 2 Mobile Generic Sharp XS VGA cameras + Rapid Deployment Case + ARC Server.** - **Agency Certification** (Page 5): Re-certification for the extension period. Judge Hyde signature. - **Request to Designate Acting Authorized Official** (Page 6): Re-designation of [[Nina Jones]] as Acting Authorized Official; phone 501-340-XXXX (OCR partial). ## Key takeaways - **Federal funding chain documented: US DOJ BJA → Arkansas DFA-IGS → Pulaski County (PCSO).** The grant program is Project Safe Neighborhoods (PSN), CFDA 16.609. The PSN grant program is structured around violent-crime reduction, criminal gangs, and felonious firearms possession; PCSO used the funds for **ALPR equipment** as part of the broader violent-crime-investigation mandate. - **The grant funded PCSO's pre-Flock LPR deployment.** The Revised Budget and the Closeout invoice (see [[SkyCop Invoice 8381 — Pulaski County Genetec System]]) together establish that the **entire $75,500 PSN18 award was spent on a SkyCop-installed Genetec AutoVu LPR system**. PCSO's later transition to Flock (Contract 6764, 2023-2026) replaced this Genetec system. - **The grant-administration chain involves multiple Pulaski County offices.** Judge [[Barry Hyde]] is the Authorized Official; [[Nina Jones]] (PCSO Financial Director) is the Acting Authorized Official; [[Shydin Seahorn]] (PCSO) is the front-line PSN-grant contact; [[Katie Hargis]] is the County's Grants Administrator at [[Pulaski County Grants Administration]]. The DFA-IGS counterparties are [[Julie Shelby]] and [[Kenya Buffington]] (program staff); [[Doris R. Smith]] (original Administrator); [[Autumn Hemphill]] (the Statewide Program Manager who handled the COVID modification). - **The 8 U.S.C. 1373 / sanctuary-jurisdictions conditions** were attached to the PSN grant as standard 2018-era DOJ conditions. PCSO answered the DHS/ICE Communications Addendum but the substantive policy referenced in the Yes-answer to Question 1 is not in the corpus. Whether PCSO's actual operating policy was sanctuary-aligned or DHS/ICE-cooperative is not documentarily resolvable from this production. *Observation:* the 2018-era PSN grant conditioning is itself a documentary anchor — the grant came with strings. - **The PCRCSU MOU is bundled into the contract file but is out of scope** for the surveillance investigation. The bundling practice is noted as a documentary fact; the MOU itself is not given a separate wiki page. - **The grant-extension routing used a different department/line-item code (`3543-0000`) from the original PCSO routing (`3015-0400-3073`).** *Observation:* the line-item difference may reflect that grant funds are administered through a Grants-coded line rather than a PCSO operational line. This is a procurement-accounting nuance documented but not analyzed further. ## People and orgs mentioned ### Pulaski County - [[Barry Hyde]] — County Judge / Chief Executive Officer; Authorized Official on the grant. - [[Nina Jones]] — PCSO Financial Director; Acting Authorized Official designee. - [[Shydin Seahorn]] — PCSO (BS, MBA, CPM); front-line PSN-grant correspondence contact. - [[Katie Hargis]] — Pulaski County Grants Administrator ([email protected]). - [[Mariah Hatta]] ([email protected]) — Pulaski County staff; routed the COVID modification within the County. - [[Mike Hutchens]] ([email protected]) — PCSO staff; forwarded the COVID modification. - [[Pulaski County Sheriff's Office]] — the subgrantee. - [[Pulaski County Grants Administration]] — internal County office that processed the grant. ### Arkansas DFA-IGS - [[Julie Shelby]] ([email protected]) — program contact for PSN at DFA-IGS. - [[Kenya Buffington]] ([email protected]) — DFA-IGS PSN staff. - [[Doris R. Smith]] — Administrator, DFA-IGS / State Technology (signed the original Award). - [[Autumn Hemphill]] — DFA-IGS Statewide Program Manager (signed the COVID-extension modification). - [[Arkansas Department of Finance and Administration — Office of Intergovernmental Services]] — the state pass-through agency. ### Federal - [[US Department of Justice — Bureau of Justice Assistance]] — federal grantor. ### Other - [[Terri Hollingsworth]] — Pulaski County Circuit Clerk; file-stamped the federal Award Document on 1/29/20. ## Concepts invoked - [[Federal Law Enforcement Grants for Surveillance Procurement]] — the PSN funding mechanism is a parallel pattern to [[Asset-Forfeiture Funding for Surveillance Procurement]]. - [[Automatic License Plate Reader (ALPR)]] — the use to which the grant funds were put. - [[Genetec, Inc.]] / [[SkyCop, Inc.]] — the equipment vendors funded by the grant; see [[SkyCop Invoice 8381 — Pulaski County Genetec System]]. ## Events documented - [[2020-01 Pulaski County PSN18 Grant Award]] — January 8, 2020 award + 1/29/20 file-stamp. - [[2020-11 PCSO PSN18 Grant COVID Extension]] — November 1, 2020 modification effective date. ## Cross-references - [[_overview]] — production overview. - [[SkyCop Invoice 8381 — Pulaski County Genetec System]] — the spend that executed the grant. - [[2022-01 PCSO PSN18 Grant Closeout]] — the closeout event. - [[SkyCop Estimate for Pre-Flock Genetec LPR System]] — the Conway PD equivalent: the corpus's prior documented SkyCop+Genetec pre-Flock proposal. ## Open questions / follow-ups - The Pulaski County / PCSO Sheriff's Office policy on DHS/ICE communications (referenced in Addendum #1 Q1 with a Yes-answer) is not in the corpus. Whether it is sanctuary-aligned or cooperation-aligned is not documentarily resolvable from this production. - The signed completed forms (the Agency Certification, the Request to Designate Acting Authorized Official, the COVID-modified Award Document) are referenced but their wet-ink signed-and-mailed counterparts are not separately produced in the corpus. - The relationship between the PSN18 grant's federal-grant-conditions framework and Pulaski County's later procurement decisions (whether Pulaski County has continued to receive PSN funding in subsequent fiscal years; whether PCSO has applied for related BJA grants for the Flock system) is not in the corpus. - The bundling of the PCRCSU MOU into the Contract 6228 file is a procurement-records-management curiosity. Whether other unrelated MOUs are similarly bundled into Pulaski County contract files (a routine practice) or whether this was a one-off is not documented.