# Pulaski County RFP-23-003 Solicitation and Flock Safety Bid The 44-page composite record of Pulaski County's **competitive Request For Proposals** for the lease of Automatic License Plate Readers (RFP-23-003), processed through the **[[ARBid]]** Arkansas state procurement portal, plus [[Flock Safety, Inc.]]'s submitted bid response. This is the largest single document anchoring how the County's Flock procurement was structured — a competitive RFP, not a sole-source procurement and not a cooperative-purchasing piggyback. The file's title "Fully Executed" indicates the bid was the bid that became the executed contract via Order Form signatures appended at the back. ## What's inside The file is composed of several layered documents: ### Front matter — Pulaski County contract routing form (Page 1) The same internal Contract Approval Routing form template used elsewhere in the production. For this packet, dated **October 2, 2023 to Purchasing**, due date November 3, 2023. Originating Department: PCSO. Dept. & Line Item: `3015-0400-3073`. Summary: *"In addition to RFP-23-003 for the lease of Automatic License Plate Readers (ALPRs), Flock Safety is requesting that we sign a copy of their service agreement."* ### Flock Safety bid response — pages 2-23 (16 numbered "of 16" pages) The bid response Flock submitted on the ARBid portal in May 2023. **Event metadata** (from page 8 / response page 1): | Field | Value | |---|---| | RFP Number | RFP-23-003 | | Title | Automatic License Plate Readers (ALPRs) | | Type | PC-Request For Proposal | | Issue Date | **April 2, 2023** | | Deadline | **May 2, 2023 02:00 PM (CT)** | | Bidding Platform | [[ARBid]] (Arkansas state procurement portal) | | Buyer | [[Tashika Keown]] (501-340-8311, [email protected]) | **Flock's submission** (page 10 / response page 2): | Field | Value | |---|---| | Vendor | Flock Safety | | Contact | [[Tom Dull]] | | Phone | (205) 441-7308 | | Email | [email protected] | | Address | 1170 Howell Mill Rd, Ste 210, Atlanta GA 30318 | | Submitted at | **April 25, 2023 04:11:00 PM (CT)** | | Signed by | Tom Dull | **Bid attachments** (page 10 / response page 3) — files Flock uploaded with the bid: - Contract Vendor Disclosure → `Signed Vendor Discolsure Form.pdf` - W-9 → `Flock Group W9 2022.pdf` - Certificate of Insurance → `COI Flock - Pulaski County.pdf` - Pulaski County Taxes → No response - Permits and Licenses → No response - Disadvantaged Business Certification → No response - Additional Information → No response - Response to Scope of Work → `Pulaski County RFP.pdf` - County Preference → No response - Warranty → `Warrantysupport.pdf` - References (3 government or commercial clients) → `References.pdf` - Maintenance and Support → `Warrantysupport (1).pdf` The attachments themselves are not separately produced in this FOIA response. **RFP scope of services** (pages 11-23 / response pages 4-16) — verbatim from the solicitation text: > *"The Pulaski County Sheriff's Department is seeking proposals to lease approximately six (6) Automatic License Plate Readers (referred to throughout the RFP as ALPR's), which will require installation and removal by the vendor."* Selected verbatim requirements: 1. *"License plate recognition camera with technology to capture vehicular attributes and real-time alerts for unlimited users."* 2. *"ALPR's should be powered by solar power, however, some locations may require a reliable source of 120V or 240V AC power."* 3. *"ALPR's should communicate by cellular signal to the vendor's network."* 5. *"Vendor should provide a web based platform for Pulaski County's Sheriff Office personnel to access the data in real time. Scans should be searchable by time, date, location, license plate, vehicle color, vehicle make, vehicle type."* 6. *"Hardware shall remain the personal property of vendor and will be removed upon the expiration of this Agreement at no additional cost to the Pulaski County's Sheriff Office, not unless the hardware is purchased by the Pulaski County Sheriff's Office."* 8. *"ALPR's must be mounted on power/light poles by the vendor."* 11. *"Vendor will take care of any agreements with Arkansas Department of Transportation as needed."* 13. *"ALPR's should be able to detect and photograph vehicles with license plates."* 14. *"The vendor's system should be able to automatically query license plates real time in a state vehicle database and provide alerts to the Sheriffs Office in real time."* 15. *"ALPR's should be able to detect and photograph vehicles without license plates or with paper plates."* 16. *"ALPR's should be able to detect and photograph other vehicles in motion such as bicycles, ATV's and motorcycles."* 17. *"Vendor's platform should have ability to allow the Pulaski County's Sheriff Office to access LPR reads/scans of other law enforcement agencies that are also customers of the vendor, with the other customer's permission."* 18. *"Vendor's platform should have the ability to allow the Pulaski County's Sheriff Office to share our ALPR read/scans with other law enforcement agencies that are also customers of the vendor, with our permission."* 19. *"ALPR's data must be automatically compared against hotlists, which is a digital file containing alphanumeric license plate related information pertaining to vehicles of interest, which may include stolen vehicles, stolen vehicle license plates, vehicles owned or associated with wanted or missing person(s), vehicles suspected of being involved with criminal or terrorist activities, and other legitimate law enforcement purposes. Hotlist also includes, but is not limited to, national data (i.e. NCIC) for similar categories, license plates associated with AMBER Alerts or Missing Persons/Vulnerable Adult Alerts, and includes manually entered license plate information associated with crimes that have occurred in any local jurisdiction."* **Critical structural feature** — financial/pricing separation: > *"DO NOT SUBMIT FINANCIAL/PRICING/COST INFORMATION WITH THIS BID. The cost of the proposal will be requested once this technical bid closes. A separate e-mail will be sent to the responsive and responsible bidders."* The RFP runs a **two-stage** evaluation: technical bid first (without pricing), then a separate financial/cost bid from the bidders who pass the technical stage. The scoring rubric weights Technical at 35%, Cost at 100%, Needs at 20%, Local/Disadvantaged Business at 5%, References at 5% (categories from the [[Pulaski County RFP-23-003 Bid Tabulation and Evaluator Scoring|evaluator rubric]]). ### Flock company overview / capabilities section (pages 3-7 of file, embedded in Flock's bid) Flock's standard customer-facing sales deck included as the substantive bid content. Verbatim self-description: > *"At Flock Safety, technology unites law enforcement and the communities they serve to eliminate crime and shape a safer future, together. We created the first public safety operating system to enable neighborhoods, schools, businesses, and law enforcement to work together to collect visual, audio, and situational evidence across an entire city to solve and prevent crime."* Self-reported metrics (claimed as of bid date, April 2023): - *"2000+ communities with private-public partnerships"* - *"120 incident alerts / minute"* - *"1B+ vehicles detected / month"* - *"<60% local crime reduction in Flock cities"* — sourced to *"a 2019 study conducted by Cobb County Police Department"* External LPR databases Flock claims to integrate with: California SVS, FDLE, FL Expired Licenses/Tags/Sanctioned Drivers/Sex Offenders, Georgia DOR, IL SOS, Illinois Leads, NCIC, NCMEC Amber Alert, REJIS, CCIC, FBI. Hardware lineup proposed: Falcon (fixed), Falcon Flex (location-flexible portable), Falcon LR (long-range, high-volume roadways). The County's procurement is for 6 Falcon (fixed) cameras. ### Executed Order Form (page 11 of file / Page 11 of Flock's bid) The Order Form Flock submitted as Exhibit A of its bid, later signed by both parties as the executed contract. **DocuSign Envelope ID: `14E4089B-1F42-4234-B89F-A4A467B2CF2D`**. | Field | Value | |---|---| | Customer | AR - Pulaski County SO | | Initial Term | **24 Months** | | Renewal Term | 24 Months (automatic) | | Payment Terms | Net 30 | | Billing Frequency | Annual Plan — First Year Invoiced at Signing | | Accounts Payable Email | [email protected] | | Retention Period | 30 Days | | Falcon Camera quantity | 6 (at $3,000/year each, $18,000/year total) | | Professional Services — Existing Infrastructure | $150.00 × 6 = $900 | | Subtotal Year 1 | $18,900.00 | | Annual Recurring | $18,000.00 | | Estimated Tax | $77.63 | | **Contract Total** | **$36,900.00** | **Signatures:** - **Flock Group, Inc.:** [[Mark Smith (Flock Safety General Counsel)|Mark Smith]], General Counsel, dated **November 28, 2023** (DocuSigned). - **Customer (Pulaski County SO):** [[Barry Hyde]] signature (OCR-garbled "Cosy Sade/CED" — read as "County Judge/CEO"), date field present. - **File-stamped** by [[Terri Hollingsworth]], Pulaski County Circuit Clerk, **November 28, 2023 14:39:54**. **Discrepancy noted:** The Order Form sets the Initial Term at **24 Months**, but the [[Pulaski County Flock Safety Term Contract Award (Contract 6764)|Award Letter]] of August 7, 2023 specifies an "initial term of August 21, 2023 through July 20, 2026" — i.e., a **3-year term**. The two documents are not internally consistent on the contract length. The MSA's automatic-renewal clause (§ 7.1) provides for successive renewal terms; the practical effect of the discrepancy may be that the contract auto-renews after the 24-month initial term to reach the 3-year end-date in the Award Letter. The wiki notes the discrepancy and does not resolve it on the available evidence. ## Key takeaways - **A genuine competitive procurement.** Unlike Conway PD's executed-contract-first / Council-ratification-after pattern (see [[Sole-Source Procurement Language Avoidance]]) or LRPD's cooperative-purchasing-vehicle path (see [[Cooperative Purchasing Vehicle]]), Pulaski County ran an actual public RFP through the [[ARBid]] state portal: it issued a written scope of work April 2, 2023; received bids by May 2, 2023; the technical bid was evaluated separately from the financial bid; and the procurement was filed in the official records of the Pulaski County Circuit Clerk. The four-bidder field is documented in [[Pulaski County RFP-23-003 Bid Tabulation and Evaluator Scoring]]. - **The RFP scope explicitly demands inter-agency hot-list sharing in both directions** (requirements 17 and 18). The County did not merely tolerate the [[Flock Network Sharing - Hot Lists|networked-sharing model]] — it required it as a procurement specification. *Observation, distinct from the record:* this requirement structurally favors vendors with established multi-agency networks; a sole-jurisdiction LPR system without sharing capability would not have been responsive to the RFP. - **The RFP also specifies that the vendor must handle ARDOT permitting** (requirement 11). The County offloaded the state-DOT right-of-way permitting burden onto Flock by contract. The January 13, 2025 ARDOT permit request was nevertheless signed by Judge [[Barry Hyde]] as the County applicant, with Flock noted as the installer; see [[Pulaski County ARDOT Right-of-Way Permit Request for Flock Cameras]]. - **The bid scope specifically requires detection of vehicles without license plates, with paper plates, and detection of bicycles, ATVs, and motorcycles** (requirements 15-16). *Observation:* these scope elements push the LPR system's identification target beyond the conventional "alphanumeric license plate" use case toward broader vehicular-attribute and presence detection. - **The Order Form's 24-month initial term contradicts the Award Letter's 3-year term.** The two County-side records of the same procurement state different contract lengths on their faces. Whether the practical contract runs 2 years (per the Order Form) with automatic renewal to fulfill the Award Letter's 3-year statement, or whether the operative term is the longer Award Letter figure with the Order Form being a documentary artifact, is not resolved on the face of these records. - **The bid was submitted in Tom Dull's name (April 25, 2023), then transferred to Philip Nanni after the technical bid evaluation closed.** [[Tom Dull]] is the listed contact on the original Flock bid submission; [[Philip Nanni]] is named as Flock's contact on the August 7, 2023 Award Letter and is the sole Flock counterparty in the contract negotiation thread (Pages 31-42 of [[Pulaski County Flock Safety MSA and Order Form (Contract 6764)|WET SIGNATURE]]). The transfer happened **August 1, 2023** per Nanni's email (*"I will be taking over for Tom to get this completed if we are awarded the RFP"*). The handoff aligned closely with the Award decision. - **The countersignature on the executed Order Form was performed by Flock General Counsel Mark Smith, not by a Territory Sales Manager.** Whereas Flock's competing bid was signed by a sales rep, the executed contract carries Flock's General Counsel's signature. The counterpart on the customer side is the County Judge. ## People and orgs mentioned - [[Tashika Keown]] — Pulaski County Lead Buyer; the RFP's Buyer of record and primary County-side correspondent. - [[Tom Dull]] — Flock Safety Territory Sales Manager (predecessor to Nanni); submitted the original April 25, 2023 bid. - [[Philip Nanni]] — Flock Safety Territory Sales Manager (took over from Dull 8/1/2023); finalized the contract. - [[Mark Smith (Flock Safety General Counsel)]] — Flock General Counsel; countersigned the executed Order Form 11/28/2023. - [[Terri Hollingsworth]] — Pulaski County Circuit Clerk; file-stamped the executed contract. - [[Flock Safety, Inc.]] — the awarded vendor. - [[Pulaski County Purchasing Department]] — the issuing office. - [[Pulaski County Sheriff's Office]] — the requesting agency (the procurement is for PCSO's operational use). ## Concepts invoked - [[Automatic License Plate Reader (ALPR)]] - [[Competitive RFP Procurement (Arkansas Counties)]] — the procurement track. - [[Flock Network Sharing - Hot Lists]] — required by the RFP scope. - [[Flock Camera-as-a-Service Procurement Model]] — Flock retains hardware ownership. ## Events documented - [[2023-04 Pulaski County Issues RFP-23-003 for ALPRs]] — the April 2, 2023 issuance. - [[2023-08 Pulaski County Awards RFP-23-003 to Flock Safety]] — Award Letter. - [[2023-11 PCSO-Flock Contract 6764 Filed with Circuit Clerk]] — 11/28/23 file-stamp. ## Cross-references - [[_overview]] — production overview. - [[Pulaski County Flock Safety Term Contract Award (Contract 6764)]] — the Award Letter. - [[Pulaski County RFP-23-003 Bid Tabulation and Evaluator Scoring]] — the competing bids and scoring. - [[Pulaski County Flock Safety MSA and Order Form (Contract 6764)]] — the executed Master Services Agreement (with the same Order Form embedded). - [[Pulaski County ARDOT Right-of-Way Permit Request for Flock Cameras]] — the downstream camera-deployment authorization. - [[Conway Police Department]] / [[Sole-Source Procurement Language Avoidance]] — the Arkansas-municipal contrast pattern (sole-source via stripped ordinance language). - [[Cooperative Purchasing Vehicle]] — the LRPD contrast pattern (OMNIA Partners piggyback). ## Open questions / follow-ups - The bid attachments (Vendor Disclosure, COI, W-9, Scope of Work response, Warranty, References, Maintenance & Support) are referenced but not separately produced. A follow-up request for the attachment files would yield Flock's substantive technical response to the scope of work. - The "Pulaski County Taxes," "Permits and Licenses," and "Disadvantaged Business Certification" requested attachments are marked "No response" — Flock did not submit those required items. Whether the omissions affected scoring, and how the County's evaluators treated them, is not visible in the production. - The Order Form / Award Letter contract-term discrepancy (24 months vs. 3 years) is unresolved on the available records.