# Van Buren Police Department First Rolling Surveillance Production Captain [[Justin S. Wasko]] delivered 23 PDF attachments across five messages on 2026-08-04. He described the first files as "some of the documents" and later said the department was "actively working on providing all of the requested documents." This package is therefore a **rolling partial production**, not a completed response. ## What's inside - [[Van Buren Flock Invoices 2023-2026]] - twelve invoices spanning the initial Flock deployment, later additions, recurring Falcon/Condor billing, a Flex unit, pole replacement, and a two-camera 2026 renewal. - [[Van Buren ARDOT Flock Permits 1866 and 1876]] - executed ARDOT permit records for three locations, including two device-level Flock plan coordinates and a crosswalk to three previously unclassified rows in ARDOT's statewide export. - [[Van Buren JAG Grant-Funded Flock Cameras]] - state-administered federal block-grant reporting for two Falcon LPRs and a separate partial Condor/PTZ expenditure. - [[Van Buren WatchGuard Ordinance Quote and Camera Proposal]] - Ordinance 30-2020, a WatchGuard 4RE/V300 quote, and Chief [[Jamie Hammond]]'s proposal for forty body-worn and fifteen in-car systems. - [[Van Buren WatchGuard Equipment Inventories]] - active, assigned, disposed, replaced, and warranty-return equipment reports printed 2026-07-24. - [[Van Buren WatchGuard Retention Configuration]] - three VideoManager EL screenshots showing the selected `Online Video` retention rules. - [[Van Buren Body-Worn and Mobile Video Policies]] - Policies 2.34 and 4.04, including activation, Record After the Fact, review, deletion, access, and retention requirements. - [[Van Buren License Plate Reader Policy]] - Policy 2.36, requiring search reasons, audit logs, secondary-dissemination records, six-month public reports, and a default thirty-day purge. - [[Van Buren UAV Operations Policy]] - Policy 6.06, requiring mission approval, an observer, privacy safeguards, and a UAV Use Form after each deployment. ## Key takeaways 1. **The invoice trail documents a multi-product Flock account, but not a complete contract history.** The recurring 2024 and 2025 invoices each list six Falcon LPRs and two Condor/PTZ cameras for `$21,000`, while a July 2026 renewal lists two LPRs for `$6,000` ([[Van Buren Flock Invoices 2023-2026]], `Flock Invoice 01262024.pdf`, p. 1; `Flock Invoice 12182025.pdf`, p. 1; `Flock Invoice 07202026.pdf`, p. 2). 2. **Three Van Buren ARDOT rows now qualify for the public evidence map.** Permit 1866 identifies Main Street at 8th Street, and Permit 1876 identifies Highway 59 South at River Road and Highway 162 at 46th Street. Those permit/location fields crosswalk to ARDOT export lines 163, 194, and 195 ([[Van Buren ARDOT Flock Permits 1866 and 1876]]). 3. **The grant record describes both expansion and sharing.** A 2024 report says two planned LPRs would add to a "current total of eleven"; the next page says Van Buren would share access and use with in-state and out-of-state law-enforcement agencies (`ARDOT Financial Report Forms.pdf`, pp. 11-12). 4. **Van Buren authorized a `$317,571.50` WatchGuard package without competitive bidding.** Ordinance 30-2020 calls WatchGuard the sole source and authorizes four annual installments of `$79,392.88` (`Ordinance and contract for Watchguard.pdf`, p. 1). 5. **The current policy set exposes a retention conflict that the screenshots do not resolve.** Policy 4.04 says MVR data, expressly including vehicle, body-worn, and independently held devices, will be stored for at least ten years. Policy 2.34 and the selected `Online Video` configuration instead show category periods from seven days through three years. The screenshots also show a distinct `Offline archive` location but do not display its rules ([[T045 - Van Buren Ten-Year MVR Policy vs Shorter VideoManager Retention Rules]]). 6. **The UAV policy requires records that are not in this rolling package.** Policy 6.06 requires a UAV Use Form after each deployment, but this release contains no UAV inventory, flight log, use form, approval record, maintenance record, or captured-media register (`Policy 6.06 UAV Operations.pdf`, p. 5, "After each deployment, a UAV Use Form shall be completed"). ## Delivery and integrity - The five Gmail delivery messages are `19fcdf7b1d4f595c`, `19fce0053ddf00b9`, `19fce093c807268c`, `19fce6050e76733f`, and `19fce7345a273038`. The first message routes through the correspondence link in frontmatter. - The 23 original PDFs total 23,879,313 bytes and 197 pages. Their names, sizes, and SHA-256 hashes match the copies staged from Downloads. - Microsoft Defender custom scans reported no threat. All PDFs are unencrypted, and structural review found no JavaScript, launch actions, embedded-file trees, XFA, AcroForm, or file-attachment actions. - All 197 pages were rendered and reviewed; 26 pages had native text and 171 required OCR. The frozen intake record is `_phase0_workdir/van-buren-first-rolling-production-manifest-2026-08-04.md`. ## People and organizations - [[Justin S. Wasko]] - Captain and rolling-production correspondent. - [[Jamie Hammond]] - police chief who proposed the 2020 WatchGuard package. - [[Joe Hurst]] - mayor addressed in the WatchGuard proposal and signatory/requester on the ARDOT files. - [[Jonathan Wear]] - chief of police named as authority on the four produced policies. - [[Van Buren Police Department]], [[City of Van Buren]], [[Flock Safety, Inc.]], [[WatchGuard Video]], [[Motorola Solutions]], and [[Arkansas Department of Transportation]]. ## Events documented - [[2020-12 Van Buren Authorizes WatchGuard Camera Package]] - [[2023-07 Van Buren Implements LPR Policy]] - [[2024-08 Van Buren Buys Two Grant-Funded Flock LPRs]] - [[2025-04 ARDOT Issues Van Buren Permit 1866]] - [[2025-05 ARDOT Issues Van Buren Permit 1876]] - [[2026-08 Van Buren Sends First Rolling Surveillance Production]] ## Open questions / follow-ups - The complete executed Flock agreements, order forms, amendments, termination or renewal instruments, and a reconciliation of the invoices to devices and terms. - A current Flock device inventory with device IDs, status, installation and removal dates, and all non-ARDOT locations. - Native search, audit, sharing, hot-list, user, and success/outcome exports; six-month reports; and secondary-dissemination logs required by Policy 2.36. - The operational relationship between the ten-year MVR rule, the shorter BWC schedule, `Online Video`, and `Offline archive`. - A current WatchGuard/Motorola equipment export that resolves quantities, replacements, assignments, and active status without the report-footer anomaly. - UAV inventory, authorization, flight/use forms, media registers, training, maintenance, and disposition records. - Whether Wasko's rolling production is complete; his messages expressly say processing continues.